Portrit of beach with Village of Grand Beach Homepage logo


PDF Icon
  2018 - COUNCIL MEETINGS (COMBINED)









TOP OF PAGE

PDF Icon
  REGULAR COUNCIL MEETING



NOVEMBER 14, 2018

CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:30 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran. Leonard explained that the certification of election results has not yet been received, so newly elected council members cannot sit on the Council for this meeting. Leonard recognized Steve Slater who was recently elected to a 4-year term on the Council.

Leonard thanked Council Member Frank Giglio for all of the time and effort he’s put in over the past four years on all the business that has come before the Council, thanking him in particular for improvements to the parks and beaches. He presented Giglio with a certificate and letter commemorating his years of service to the Village. Leonard stated that Planning Commissioner George Soper has moved to New Mexico and his position is now open. He thanked Soper for his years of service on the Planning Commission.

ADOPT AGENDA

O’Halloran moved, seconded by Leonard to adopt the November 14, 2018 agenda as presented. Motion carried unanimously 5-0.

APPROVE MINUTES

O’Halloran moved, seconded by Giglio to approve the minutes of the Regular Council Meeting of October 17, 2018 as presented. Motion carried unanimously 5-0.



PRESENTATIONS/RECOGNITION

NEW BUFFALO SHORELINE ALLIANCE REPRESENTATIVE REPORT

Brian Byrnes, one of Grand Beach’s representatives to the New Buffalo Shoreline Alliance reported that they continue to pursue every potential opportunity for a grant. He said Brigadier General Toy is scheduled to visit New Buffalo on December 12 to see the damage along the shoreline. Toy has stated that he is aware of the problem and said he has every intention to fix it.



He said that in the past the Army Corps of Engineers (ACOE) has said that everything is fine with the harbor in New Buffalo, but they are now doing research based on the Great Lakes Fish Ecosystem Restoration (GLFER) grant proposal submitted by the Alliance. He said they want more information on the type of materials being proposed because they want a natural habitat with rocks. He thinks that in March they will probably send the grant back through.



Byrnes asked the Council to consider making a donation to the Alliance on behalf of the Village of Grand Beach. He said he is available by phone or email to answer anyone’s questions.



O’Halloran asked about other grants that County Commissioner Ezra Scott mentioned were available and Byrnes said there are others available, and he will forward the list once he obtains it. O’Halloran said if the grants are out there, the Village would be interested in pursuing them and he hopes that the Alliance will also.



Bracewell referred to Byrnes’ written report and the reference to the percentage of people in Grand Beach that have contributed to the Shoreline Alliance. He questioned Byrnes on whether he thinks that the petition/law suit that is in effect against eight property owners and the DNR could have an effect on the support coming from the people in Grand Beach. He asked Byrnes to remind the Alliance that the Village of Grand Beach and its residents have contributed a lot to the shoreline effort by funding a large portion of the 2009 ACOE study in which the



ACOE finally admitted that the loss of beach south of New Buffalo is attributed to the ACOE putting in the breakwater in New Buffalo.



Leonard told the history of the New Buffalo Shoreline Alliance from its startup and the involvement of Grand Beach as well as the funding that Grand Beach provided to start the 501(c)3. He said there was a time that other members of the Alliance wanted to sue the City of New Buffalo, and at that time he said the Village became uninvolved with the Alliance because it didn’t make sense to sue our neighbors. He said when they took a different approach to try and find a solution using political involvement, the Council appointed two representatives to serve on the Alliance. He said we have a pretty significant group and a way into the White House now and the ACOE is taking a look at us, without litigation and maybe in a few years we will see a solution. He commended Grand Beach representatives Brian Byrnes and Cindy Denning for the time they put into the Shoreline Alliance and said he hopes they will continue to report to the Council.



Lindley said that misinformation got out that the Council doesn’t know anything about what has taken place with the Shoreline Alliance, but the Council has been involved since the beginning as Leonard explained.



COMMISSION REPORTS

BUILDING & ZONING: Bracewell reported that the Planning Commission had a lengthy meeting last night and reviewed many issues to be amended in the zoning ordinance. Building Inspector Bill Lambert said they will hire a process server for $72 to serve the owner of a house under construction on Oak Street a letter stating what our ordinance says regarding not completing his project in a timely manner. Bracewell said there are seven homes under construction and other projects including additions and decks.



PARKS & BEACHES: Giglio reported that with the weather since the last meeting, the easements have eroded a little more.



STREETS & WATER: Leonard reported that leaves are being picked up.

POLICE: Lindley reported that the Police Department had an audit and it went well.

PRO SHOP & GOLF COURSE: O’Halloran reported that the golf course income is really based on the year’s weather. In 2016 and 2017 we’ve had the highest revenue we’ve ever had. This year we were down almost 600 rounds and the year and ended $8,000 below last year’s revenue, which was a little down, but was a pretty good year overall He added that the golf course has financially held its own with none of the general funds going to the golf course in recent years, but there have been years when the weather was bad and we did have to use some of the general funds. He said he is happy that we have been able to hold on to the traditions of men’s, ladies and children’s golf and closing the golf course during those times.



Leonard asked if we are going to repair some of the irrigation lines over the winter as was discussed at previous meetings. O’Halloran said we are battling to try and get the permits for the work at the beach access and pump house from the ACOE and the DEQ, but have not been able to get them so far. He doesn’t know if the pump house will make it through the winter weather and that’s why they’ve started the irrigation committee who will report to the Council.



SERVISCAPE REPORT

Clay Putnam reported that they ended the year $7,800 under budget. The irrigation system has been winterized and stakes will go up in the next week or two.



PERSONNEL REPORTS

SUPERINTENDENT: In addition to his written report, Superintendent Bob Dabbs said that the alarm system was installed at the pump house yesterday to report flooding to him or the police department.



POLICE CHIEF: Police Chief Dan Schroeder said that they have a direct connection with the State Police and FBI and for that reason they have to be audited every 3 years to make sure that all of the security policies are in place. He said they just finished the LIEN audit and everything went well.



BUILDING INSPECTOR: Building Inspector Bill Lambert had nothing to add to his written report.



BILLS TO BE PAID

O’Halloran moved, seconded by Leonard to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.



UNFINISHED BUSINESS



NEW BUSINESS



IRRIGATION STUDY COMMITTEE UPDATE

Chair John Deaner updated the council on the irrigation study that he, Bob Dabbs and Clay Putnam have been working on for the past three weeks. He said the study is dynamic and changes every time they have a meeting. They are going to add an additional plan to their study to look at a horizontal well because they are concerned with whether they will get enough water with the other plans they have. O’Halloran listed the different plans as Plan A. Well only, Plan B. Well & pond, Plan C. New irrigation system, Plan D. Use municipal water and Plan E. Horizontal well.



O’Halloran said that out of the six courses the committee has looked at, most of them are using wells. He said we have no idea of the longevity of the pump house which has put the Village into a situation that it needs a secondary source of water no matter what happens.



John Deaner said they will give the Council everything they need in a packet and a flash drive once they’ve completed their study. Leonard said they are expecting a recommendation from the committee to say what will be the most optimal solution.



FINAL SCORES FOR GRANT APPLICATION

Leonard stated that he is pleased to report that in September McKenna representative Mario Ortega reported that because of who we are as a Village; too rural, too small and too wealthy, there are points that we could not get. The most points we could get was 550 even though we knew we couldn’t get all of them, and we were given a preliminary score of 330 and Mario said we could get 70 additional points. Leonard reached out to Chikaming Open Lands to ask for their help with the maintenance and management of the property to help nurture the fragile eco system. He also reached out to Marcy Hamilton at the Southwest Michigan Planning Commission and asked if the 42 Acres would be included in the green space project and she put the 42 Acres into their plan. Mario put together a marketing plan and all of these things were sent to the DNR, and we were notified that we received all 70 of the additional available points. We will find out in December if the grant is approved. Leonard thanked everyone that has worked on the grant application.



RESOLUTION TO OPT OUT OF PA 152 OF 2011

Leonard read a resolution that will opt the employee’s out of the minimum requirement for contributions to their health insurance. Leonard said that audits have always shown that the Village is in good shape with its pension



plan and the Village provides the best health insurance it can for its employees.



Leonard moved, seconded by Bracewell to adopt resolution #2018-08 to opt out of Public Act 152 of 2011 as presented. Motion carried unanimously 5-0.



2019 MEETING SCHEDULE

O’Halloran moved, seconded by Bracewell to approve the 2019 meeting schedule as presented. Motion carried unanimously 5-0. 2019 Council meetings will be held on the third Wednesday of each month at 7:30 EST.



ANNUAL SALARY ADJUSTMENTS

Bracewell moved, seconded by Lindley to approve the annual salary adjustments as presented. Motion carried unanimously 5-0.



PLANNING COMMISION MEMBER GEORGE SOPER RESIGNATION

Leonard stated that with George Soper’s resignation from the Planning Commission there is an open seat and the new Council can appoint someone at the next meeting to fill that position. Leonard thanked Soper for his 10 years of service, his help with the creation of the first master plan, the rewrite of the Zoning Ordinance and multiple amendments. If anyone is interested in serving on the Planning Commission, contact Clerk Mary Robertson.



HALL RENTAL REQUEST – KEVIN O’NEILL, OCTOBER 12, 2019

Leonard moved, seconded by O’Halloran to approve a hall rental request for Kevin O’Neill on October 12, 2019. Motion carried unanimously 5-0.



Village resident Steve Slater said that a couple of full-time residents are trying to plan a pot luck dinner for all full time residents on December 14, 2018. They would like to use the Council room for the event, but If they find out there are too many people for the room, they might need to move upstairs. O’Halloran said that cleaning in the Council room might be an issue. He also suggested keeping four rectangular tables downstairs for use as it is very difficult to move the tables up and down the stairs. After discussion, it was decided that the group could use the Council room for the potluck and will need to clean the room and the restrooms after use. If the hall is needed for a larger group, they will be responsible for the $200 cleaning fee.



Steve Slater said he looks forward to working with the board, and he thinks we have far more that unites us than divides us.



Bracewell moved, seconded by Leonard to purchase five 6’ x 30” tables and a rolling rack for use in the Council room. Motion carried unanimously 5-0.



AUDIENCE RECOGNITION

None



CORRESPONDENCE



MARK SCOTT – THANK YOU CARD

Leonard said that the Council received a thank you card from Mark Scott after sending a sympathy letter to him after the death of his mother Shirley Scott.



ADJOURNMENT

O’Halloran moved, seconded by Bracewell to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 8:58 p.m. EST.

Respectfully submitted,

Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING



OCTOBER 17, 2018

CALL TO ORDER

Council president pro tem Blake O’Halloran called the regular council meeting to order at 7:30 p.m. EST as Paul Leonard was not present. Present in addition to O’Halloran were James Bracewell, Frank Giglio and Deborah Lindley. Paul Leonard Jr. was not in attendance as he was out of town.

ADOPT AGENDA

Giglio moved, seconded by Lindley to adopt the October 17, 2018 agenda as presented. Motion carried unanimously 4-0.

APPROVE MINUTES

Lindley moved, seconded by Giglio to approve the minutes of the Regular Council Meeting of September 19, 2018 with a correction to the minutes under Golf Course Children’s Use Policy – Weekends And Holidays During Summer Months to add ”On holidays when busy, we will have a starter and a ranger”. Motion carried unanimously 4-0.



PRESENTATIONS/RECOGNITION



GRAND BEACH NEW BUFFALO SHORELINE ALLIANCE REPRESENTATIVES BRIAN BYRNES AND CYNTHIA DENNING

Grand Beach representative to the New Buffalo Shoreline Alliance, Brian Byrnes said that the group is moving to meet their goal. He introduced Ed Oldis and Ted Grzyzwacz who updated those in attendance on different grants that the group has applied for to replenish the beaches north of New Buffalo. Oldis said there have been three meetings held at New Buffalo High School and they are videotaped and available on their website, newbuffaloshorelinealliance.org. People can sign up at the website to become a member of the New Buffalo Shoreline Alliance in order to receive email updates and can also make donations to the group on the website. At the moment there are three things in the works:

• Application for Great Lakes Fish Ecosystem Restoration (GLFER) grant. The grant request is for $15,000,000 and will be decided on October 22

• Permit with the DEQ to review engineering

• Grant application for coastal management for $3,000,000



Oldis and Grzywacz answered questions from the Council and others in attendance.



They said they have engineered a couple of different ways of building the offshore breakwaters (rock structures) that will run parallel to the shore about 300’ out because they are not sure which type will be permitted. One plan is to build 10 structures above water starting in Sunset Shores, and the other plan is to build five in Sunset Shores near the water intake and five in Grand Beach. The decision will be made by the Great Lakes group who will decide if they will give the grant and if so, they will be the ones that engineer it.



The overall plan is to put in 33 of these formations, but the $15,000,000 if granted is not going to cover the costs. They want to try the initial 10 to see if it will work. Whatever amount is awarded, the group will have to come up with 35% which could come from a combination of city, township, state and private funding. They have looked at a lot of funding options, but until they receive the money, they haven’t spent a lot of time on this. They have focused on engineering.

County Commissioner Ezra Scott gave an update and said that Brigadier General Mark Toy will be coming to look at the shoreline on December 12. Scott and Arie Donkersloot met with Lt. Colonel Greg Turner and Scott Thieme of the United States Army Corps of Engineers (USACE) and took them to Forest Beach where Donkersloot had begun work on two blow outs. Scott said if the $15,000,000 grant is given, it will be given during the 2019/2020 budget year and work will have to begin during that time. He said everyone is working hard on this, but the last thing anyone wants are special assessments. He said there are plenty of grants out there that can be tapped into to help pay the 35% match. The biggest problem is with the DEQ and USACE permits.



Grand Beach representative Cindy Denning said that many different people were calling the USACE and nothing was happening, so they formed an alliance and they are working very hard on this. She said what is good for one is good for all after a resident said he was only interested in Grand Beach. The Shoreline Alliance group has weekly conference calls to discuss matters. She said that they want to be involved and want the Council to help the Alliance. Brian Byrnes said there are 420 homes in Grand Beach, but the last time he counted there were 47 donors to the Shoreline Alliance. He said it is important to have the property owners’ support and a check for $50 or $100 means a lot.



O’Halloran said that from day one, Paul Leonard and Jim Bracewell have been completely involved in trying to work with the New Buffalo Shoreline Alliance. He said the council is very involved and trying to do what they can, and he gives the Shoreline Alliance a lot of credit for what they’ve been doing.



Bracewell reminded everyone that there was a study regarding the shoreline erosion that was done by the USACE in 2009. This study was funded by Grand Beach property owners, Grand Beach Land Development and home owners’ associations.



COMMISSION REPORTS

BUILDING & ZONING: Bracewell reported there are seven new homes under construction.



PARKS & BEACHES: Giglio reported there has been damage to the Walnut, Lake and Lee Point beach accesses because of the recent bad weather.



STREETS & WATER: Leonard was not in attendance.

POLICE: Lindley had nothing to report.

PRO SHOP & GOLF COURSE: O’Halloran reported that the pro shop and course are closing up as the end of the season draws near. Green fees revenue was down in September, but revenue was up in other areas so we are tracking better than 2016 and down a little from 2017.



SERVISCAPE REPORT

Clay Putnam reported that daily maintenance is still occurring. Greens and tees have been aerified and top dressed. With cooler temperatures and shorter days, we can expect frost delays. If you are going to golf in the morning, make sure to wait until frost has burned off.



PERSONNEL REPORTS

SUPERINTENDENT & BUILDING INSPECTOR: Superintendent Bob Dabbs and Building Inspector Bill Lambert were not in attendance.



POLICE CHIEF: Police Chief Dan Schroeder had nothing additional to add to his written report.

BILLS TO BE PAID

Lindley moved, seconded by Giglio to approve the payment of the bills with the written additions as presented. Motion carried unanimously 4-0.



UNFINISHED BUSINESS



NEW BUSINESS



COMMITTEE FOR IRRIGATION STUDY

O’Halloran said the Village needs to evaluate plan B for the golf course irrigation. He said plan A is the pump house which we’ve been using for a long time to irrigate the course. Right now we are fighting what is happening with the beach and erosion. The Village is waiting for a permit to install rock to protect the beach and pump house and the goal is to have something in place before winter. The Council has been talking about plan B and now it is more important than ever. The Council needs a committee to study the irrigation. Grand Beach resident John Deaner volunteered at the September meeting to head a committee to study the matter. He has a background in irrigation because his family owned a farm with wells, and he has a long career with Whirlpool and doing some of these types of task force reviews.



IRRIGATION STUDY OBJECTIVE & SCOPE

O’Halloran read the irrigation study objective and scope written by John Deaner. O’Halloran said we have had an evaluation of the current system and we have had a diver look at the intake lines. The Village would like to continue to use the pump house, but we need to look at plan B. Deaner has identified additional resources and team members.



O’Halloran moved, seconded by Lindley to form a committee for an irrigation study. Motion carried unanimously 4-0.



ALARM SYSTEM & PHONE LINE FOR PUMPHOUSE

O’Halloran said that the pump house doesn’t have any type of warning system to alert anyone if something goes wrong at the pumphouse and there are pumps that could be damaged if there was flooding. The maintenance department was able to find an alarm system for the pumphouse.



O’Halloran moved, seconded by Lindley to approve an expenditure to purchase alarm equipment for the pump house at a cost not to exceed $700, and to approve a per month fee of $10 for the cell phone service and $30 for monitoring. Motion carried unanimously 4-0.



MEMORANDUM OF UNDERSTANDING – CHIKAMING OPEN LANDS

O’Halloran said that at the last meeting a McKenna representative was here and said that there were some points that we could not receive when we submitted our grant request due to income levels, but there were other points that could be earned. Per McKenna, the Village could earn 30 additional points by getting a letter from Chikaming Open Lands for their help in the management of the natural resources of the 42 Acres. O’Halloran read the memorandum of understanding from Chikaming Open Lands that was recently submitted to the state.



Lindley moved, seconded by O’Halloran to approve the generous offer and Memorandum of Understanding with Chikaming Open Lands. Motion carried unanimously 4-0.





GRANT –REQUIREMENT MARKETING 42 ACRES

O’Halloran stated that per McKenna we could receive an additional 20 points for our grant through marketing. He read the letter of marketing that was written by McKenna. He said that some of the things included in the list are newspaper articles that would take place if we received the grant. He said if the Village receives the state grant, and receives the public funding; it will be a public park.



EMPLOYEE PAY INCREASES

Lindley said that there is already a 3% pay increase included in the next budget and a $1.00 per hour raise for maintenance workers Tim Pendergast and Dale Powell to bring their wage in line with other municipalities. She said that Chief Dan Schroeder has graciously declined his pay increase and that will help in paying the other increases. She said the Council has always given raises and the Village has excellent employees and wants to keep them. Bracewell said that in the middle of the night when people are awakened by the snow plow, they appreciate the work that the guys do. Giglio said that the guys do everything here and get paid half of union wages.



Lindley moved, seconded by O’Halloran to approve a 3% pay increase effective November 1, 2018 with a $1.00 per hour pay increase for Tim Pendergast and Dale Powell as presented. Motion carried unanimously 4-0.



WAGE ORDINANCE #46

O’Halloran said the wage ordinance lists the job titles and minimum and maximum pay levels and has to be updated from time to time.



O’Halloran moved, seconded by Lindley to approve Wage Ordinance #46 as presented. Motion carried unanimously 4-0.



AED PURCHASE – SQUAD CARS AND HALL

Police Chief Dan Schroeder told the Council that he is requesting permission to replace the automatic external defibrillators (AED’s) in the squad cars that are over 15 years old. The Village of Michigan and New Buffalo Township just replaced their units and Michiana also purchased one for their Village Hall. O’Halloran said he saw Sergeant Flick save someone’s life at a wedding reception at Whittaker Woods. Schroeder suggested that the Village purchase a unit for the upper and lower level of the hall.



Bracewell suggested checking with the school to see if they get a better price and also providing CPR training so that the staff knows how to use the equipment. Schroeder said that we are getting the best price, and these are the same units that Michiana bought. He said they are very easy to use and when you push a button, it gives the instructions.



Lindley moved, seconded by O’Halloran to approve the purchase of four AED’s plus 2 mounting brackets at a cost of $7,080 from Team Life, Inc. using funds that were set aside for tasers and funds from the miscellaneous expense account. Motion carried unanimously 4-0.



TRANSFER FUNDS TO CAPITAL PROJECTS FOR FISCAL YEAR 17/18

O’Halloran moved, seconded by Giglio to transfer funds as budgeted for 2017-2018 from the General Fund to the Capital Projects Fund in the amount of $77,600. Motion carried unanimously 4-0.



TRANSFER LOCAL REVENUE SHARING FUNDS TO CAPITAL PROJECTS - $29,095.42

Giglio moved, seconded by Bracewell to transfer $29,095.42 received from the Local Revenue Sharing Board from the General Fund to the Capital Projects Fund. Motion carried unanimously 4-0.

BUDGET AMENDMENTS FISCAL YEAR 2017/2018- GENERAL FUND, WATER FUND, GOLF FUND, LOCAL STREET FUND, MAJOR STREET FUND, BUILDING FUND AND CAPITAL PROJECTS

O’Halloran moved, seconded by Lindley to approve the budget amendments for fiscal year 2017/2018 for the General Fund, Water Fund, Golf Fund, Local Street Fund, Major Street Fund, Building Fund and Capital Projects Fund as presented. Motion carried unanimously 4-0.



HALL RENTAL REQUEST – STEVEN SLATER, OCTOBER 19, 2018

Clerk Mary Robertson stated that the hall rental request was withdrawn as Steven Slater will be holding the meet and greet in the Council meeting room instead of in the hall.



AUDIENCE RECOGNITION

Lynn Bolanowski spoke about the continued use of the Royal Avenue beach access to bring in rock. She said she received a letter for assessment regarding Michigan Shores water lines and will contact New Buffalo Township about it since her water is provided by Grand Beach.

Paula Kenny asked if there is a candidate forum regarding the upcoming election. Bracewell said if the request would have been made sooner, the president could have made arrangements.

O’Halloran spoke about the charter revision proposals that will be on the ballot on November 6. He said that all of the time spent on the Village Council has always been volunteer time since the Council does not receive any type of compensation. There are two Village proposals on the ballot to amend the charter to allow the Council to receive compensation and to allow the Council to set a per meeting fee for the Planning Commission and the Zoning Board of Appeals. The Council feels that people that give a lot of their professionalism to the Village should also receive a stipend. O’Halloran said that he and Jim Bracewell will not be affected because they are currently on the Council. The Council felt that all of the other villages and municipalities pay their Council members and some of them get paid quite highly, and whoever does this job in the future deserves to be paid something.

CORRESPONDENCE

O’Halloran said the Council received correspondence from John Shannon regarding the 42 Acres.



ADJOURNMENT

Giglio moved, seconded by Lindley to adjourn the meeting. Motion carried unanimously 4-0.

With no further business, the meeting was adjourned at 9:31 p.m. EST.

Respectfully submitted,





Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING



SEPTEMBER 19, 2018

CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:30 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.

ADOPT AGENDA

Bracewell moved, seconded by O’Halloran to adopt the September 19, 2018 agenda as presented. Motion carried unanimously 5-0.

APPROVE MINUTES

Bracewell moved, seconded by Lindley to approve the minutes of the Regular Council Meeting of August 15, 2018 as presented, approve the minutes of the Special Council Meeting – Pumphouse and Drainage Pipe of August 20, 2018 as corrected on page 2, second paragraph to add to the last sentence “and to protect the beach access” and to approve the minutes of the Special Council Meeting – Permits for Pumphouse and Drainage Pipe of August 29, 2018. Motion carried unanimously 5-0.



PRESENTATIONS/RECOGNITION



MARIO ORTEGA, MCKENNA – GRANT REQUEST 42 ACRES

Mario Ortega was unable to attend the meeting and in his place, Chris Khorey, McKenna’s West Michigan manager addressed the council concerning the preliminary scores on the Village’s grant request for the 42 Acres. He explained that the Village received 330 points out of a possible 550 and noted that there are 150 points that the Village is not eligible for, but there is a potential 70 points that could be added to the score.

He said if there was a more formal collaboration with Chikaming Open Lands (COL) for maintenance of the property, the Village could earn up to an additional 30 points. Leonard will send a letter to Ryan Postema of COL to request collaboration from them in regards to protecting and preserving the property. He said the state likes to see community involvement, and Sheila McGinnis said that she will send a letter to the Village on behalf of the Friends of Grand Beach Nature Preserve stating that they will help with the maintenance of the property. He said the collaboration doesn’t have to be finalized, but we will need to send something that says the Village will have an arrangement with COL which includes a response from them.

Khorey said they reached out to Southwest Michigan Planning Commission regarding their regional goals to find out if the plan for green infrastructure improvements is in place, but they have not heard back from them. The green infrastructure refers to open spaces and permeable spaces and would score a possible 20 additional.

There is a possibility of up to 20 additional points for programming and marketing. He said that the state wants to make the public aware of the property and the grant request and suggested a press release to the papers, a link on the Village website and a ribbon cutting ceremony as possible things to do.

He thinks we should work to get closer to a score of 400. Every grant applicant is going to have points that they aren’t eligible to receive. He said there are 100 points that we can’t earn because of the high income level in the community. He thinks if we do the things discussed, we will have a very good score. The Village will need to submit all of the additional information to the state by October 1, 2018.

Lindley asked if there are other grants available that the Village could apply for and he mentioned the Land and Water Conservation Fund as a possibility.

COMMISSION REPORTS

BUILDING & ZONING: Bracewell reported that there are seven new homes under construction with some moving along quickly and some dragging along. Building Inspector Bill Lambert reported that the footings are going in for the new house on Rohde Court and he will meet with Chief Dan Schroeder to write a letter to the owner of the house going up on Oak to encourage them to submit a schedule and clean up the site.



Village resident Robert Milano suggested the Village needs language regarding a requirement to complete a house in a specified period of time.



PARKS & BEACHES: Giglio reported that there is beach at the pier, Walnut and also in front of some of the houses near Cedar. He said at the recent public meeting with Shoreline Alliance it was noted that back in the 60’s the water was about 5’ above the normal lake level, and as of now it is at 3 1/2' above the normal level. Shoreline Alliance is working with County Commissioner Ezra Scott to try and bring sand in to replenish the beaches. Lindley suggested inviting Grand Beach’s representatives on the Shoreline Alliance to attend the next council meeting to report on how things are going.



Lindley said that the Shoreline Alliance mentioned concern that putting the reefs in the lake to direct the sand onto the shorelines could cause a problem for the beaches in Indiana, and Mike Lindley asked at the meeting if they stopped the reefs at Forest Beach as was discussed, will Grand Beach be affected in the same way as they mentioned Indiana could be affected. She wants to be sure that the Shoreline Alliance understands the Village’s concerns.



STREETS & WATER: Leonard reported that the railroad closed the railroad crossing to work on it without any advance warning. They did give information about when it was going to be completed and reopened. The Village maintenance department will paint stop blocks there and will also paint a center line to help those that want to turn right onto the highway.

POLICE: Lindley thanked Chief Dan Schroeder for sending out the alerts regarding the railroad crossing closing and Clerk Mary Robertson for keeping in touch with them in regards to the need for signage and the reopening of the crossing. Lindley also contacted them to find out when the work was going to be finished. She suggested that those that aren’t on Chief Schroeder’s list to receive alert messages sign up to receive them.

PRO SHOP & GOLF COURSE: O’Halloran reported that revenue in August matched August of 2016 which was a good year. He said the Village held a special meeting in regards to protecting the beach and pumphouse and voted to place armor stone down there. He said there has always been a plan A and plan B in place to protect the pumphouse. The short term plan is to protect the pumphouse and the long term plan is to put wells in for irrigation. The cost to put in one well is approximately $13,500. There has been a preliminary study done regarding wells and there is water available. The Village has no idea what the pressure is, and needs to find out what type of water it is, if it requires filtering and how much water is available. The current system uses 180,000 gallons of water per night. They are not sure how many wells are needed.



Village resident John Deaner told the Council that he and his father had the largest fruit farm in Berrien County so he has experience in wells. He thinks that the golf course might need one 10” or 12” well and a pond. He asked the Council to allow him to form a committee that he would chair to study the issue. If approved, they will report to the Council.



SERVISCAPE REPORT

Clay Putnam reported that they replaced a backup pump battery and a dehumidifier in the pumphouse.

O’Halloran said the Village needs some type of communicator to alert the Village if the pumphouse is flooding. Bob Dabbs said he found something that will alert the Village if the water is 3” above the floor. The cost is $450 to install everything and $50 a month for the security system and phone line. The system will call Dabbs’ telephone, and if he doesn’t answer, it will call Berrien County dispatch and they will contact our police department. The LED keypad on the alarm that is in place now needs to be replaced because it is corroded.



PERSONNEL REPORTS

SUPERINTENDENT: Superintendent Bob Dabbs had nothing in addition to his written report.



POLICE CHIEF: In addition to his written report, Police Chief Dan Schroeder reminded residents to keep their cars locked as the thieves are still active. If someone in Grand Beach calls 9-1-1 from a cell phone, they should let the operator know immediately that they are located in Berrien County.



BUILDING INSPECTOR: Building Inspector Bill Lambert had nothing to add to his written report.



BILLS TO BE PAID

Giglio moved, seconded by Bracewell to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.

UNFINISHED BUSINESS



RESOLUTION – GRANT REQUEST

Leonard read a resolution to be submitted to the MDNR Trust Fund regarding the Village’s grant request that includes the generous offer from Grand Beach Land Development (GBLD) of 10% of property value as part of the grant match. This resolution rescinds a resolution adopted in March 2018 that was submitted to MDNR.



Leonard moved, seconded by Giglio to adopt resolution #2018-07 for the MDNR Trust Fund Grant with a correction to the resolution to change the word “comment” to “commitment”.



Roll Call Vote

James Bracewell Aye

Frank Giglio Aye

Paul Leonard Jr. Aye

Deborah Lindley Aye

Blake O’Halloran Aye

Motion carried unanimously 5-0.



Village resident Sheila McGinnis said that since talking to others in the Village several months ago, she has collected 77 signatures of people that support purchasing the 42 Acres, but would ask the Council to float a bond, pass a special assessment or pass a millage so that all of the people in the Village can participate in the purchase.



Bracewell moved, seconded by O’Halloran to give Paul Leonard authorization to write a letter to Ryan Postema of Chikaming Open Lands and propose a consultancy arrangement where the Village would rely on their advice and guidance in terms of the protection and nurturing of the 42 acres which we can send to Mario Ortega to help us with collaboration points, and write a letter to the Friends of Grand Beach Nature Preserve so that they can be the conduit through which suggestions are made to the council for how to best utilize the 42 Acres for enjoyment, mobility issues, walkways and things of that nature. Motion carried unanimously 5-0. Leonard will also send an email to Marcy Hamilton to see if she can suggest how the 42 acres can fit into the Southwest Michigan Planning Commission’s green space.



NEW BUSINESS



GRAND BEACH LAND DEVELOPMENT – DONATION OF LAND VALUE

Leonard announced that Grand Beach Land Development recently offered to donate 10% of the DNR fair market value of the 42 Acres which will help the Village out tremendously. He thanked Ellen Frankle and GBLD for the offer of the donation.



GRANT REQUEST – PRELIMINARY SCORES

Chris Khorey of McKenna reported earlier in the meeting that the preliminary scores for the grant request for the 42 Acres was 330 points out of a possible 550 points.



PARKS & RECREATION MASTER PLAN UPDATE

Leonard said the Village adopted a Parks and Recreation Master Plan in 2014 that expires next year and in order to qualify for future grants, the Village must have a current master plan. The Village needs to get started on an update and he suggested that the Parks and Recreation Committee talk about this at their upcoming October meeting.



GOLF COURSE CHILDREN’S USE POLICY – WEEKENDS AND HOLIDAYS DURING SUMMER MONTHS

O’Halloran told the Council that there was a problem over the holiday weekend with play. He suggested having the ranger watch over the play, and Pro Shop Manager Don Butler told him that the ranger is actually acting as a starter during those busy times. Butler suggested a policy that would not allow kids to play until after 3 p.m. on holidays and weekends during the summer. O’Halloran thinks that might be a challenge. Lindley said this is a family community and we’ve cut down the use of the basketball court with the pickleball there and beaches are closing, and we need things for the kids to do. She suggested that golf etiquette be taught to kids and others that might not know how it works. No action was taken on the policy. **Correction to add to the minutes at October 17th, 2018 Council Meeting: On holidays when busy, we will have a starter and a ranger.



BERRIEN COUNTY 9-1-1 CALL ROUTING

Chief Dan Schroeder said he received a letter from Dave Agens of Berrien County regarding the way that 9-1-1 calls made from cell phones in Grand Beach are handled. Schroeder said whatever cell tower is the closest will pick up the call, and it could be LaPorte County, Berrien County and he’s even been told that Cook County has picked it up. He suggested that people immediately tell the dispatcher that they are in Berrien County. Berrien County and LaPorte County are working on a system where 9-1-1 cell phone calls will be picked up by GPS, but it is going to take some time to put it in place.



SMART 9-1-1

Chief Dan Schroeder said that while waiting for the 9-1-1 fix, the county has suggested that everyone sign up for Smart 9-1-1. This is a system that all of the local dispatch centers have and users can sign up and input useful information such as medical history, medication, how to obtain access to your home and other important information to be used when someone calls 9-1-1. Berrien County and LaPorte County suggests that everyone sign up for Smart 9-1-1 at www.smart911.com.



ORDINANCE NO. 2018-95 – INDIANA MICHIGAN POWER

Leonard explained that the Village has a draft agreement between Indiana Michigan Power that was created by Village Attorney Sara Senica and has been used by other municipalities. He read the ordinance.



Leonard moved, seconded by O’Halloran to adopt ordinance #2018-95 as presented granting to Indiana Michigan Power Company a franchise to deliver power and maintain its infrastructure in the Village of Grand Beach subject to the terms and conditions of this franchise.



Roll Call Vote

James Bracewell Aye

Frank Giglio Aye

Paul Leonard Jr. Aye

Deborah Lindley Aye

Blake O’Halloran Aye

Motion carried unanimously 5-0.



DEPARTMENT OF TRANSPORTATION ACT 51 CLASSIFICATION RESPONSE

Leonard reported that the Village received a response from the Department of Transportation regarding a request for reclassification of certain roads from local streets to major streets. They agreed to add Erich Lane as a local street and reclassified a section of Grand Beach Road from the entrance off of US 12 to Deer Park as a major street and a new section of Grand Beach Road from Deer Park to Robin Lane as a major street.



They did not agree to change a section of Perkins or a section of Golfview from local to major because the roads are very narrow, residential, have no road striping and have “slow, children playing” signs. Changes resulted in an addition of 1.01 miles of major and a deduction of .75 miles out of local. Certified mileage as of July 1, 2018 is 3.41 major and 8.32 local streets.



HEALTH INSURANCE RENEWAL

Leonard reported that the health insurance renewal for Village employees includes a premium increase of 4.97% which is a great deal for the Village. Leonard moved, seconded by O’Halloran to approve a rate renewal change for the health insurance. Motion carried unanimously 5-0.



DONKERSLOOT INVOICE FOR LAKE PARK & STRAUSS

Leonard explained that the Donkersloot invoice for revetment work at High Point and Robin Lane were under budget and Lake Park and Strauss came in $2,111.55 over the proposal resulting in a savings to the Village of $515.75.



Leonard moved, seconded by O’Halloran to approve the payment of the three invoices resulting in a savings of $515.75 to the Village. Motion carried unanimously 5-0.



HALL RENTAL REQUESTS – BLAKE O’HALLORAN SEPTEMBER 8, 2018

Leonard said he approved a hall rental request from Blake O’Halloran to hold a funeral luncheon on September 8, 2018 as the request came in after the last council meeting.



Bracewell moved, seconded by Leonard to approve the use of the hall for Angela Trainor for a breakfast on September 30, 2018 following a rental on September 29, 2018 for a wedding if the weather doesn’t allow for the breakfast to be held at her home. Motion carried unanimously 5-0.



AUDIENCE RECOGNITION

Jamie Frankle asked if text messages to 9-1-1 are allowed in Berrien County. Chief Dan Schroeder wasn’t sure, but said there is a way to send an email to 9-1-1.



Sheila McGinnis was happy that the Council went ahead with the resolution and hopes it adds points to the scores. She asked for everyone’s support to acquire the land. They are asking that the Village continue to work with GBLD if the grant falls through and negotiate with them to buy the property in whatever means can be used as provided for in the charter.



CORRESPONDENCE

Leonard said that there was correspondence received regarding the 42 acres, a letter from Friends of the Grand Beach Nature Preserve and many people requested striping of the basketball court for pickleball. The striping has been completed.



Anne Durkin – Marquette Greenway

Friends of Grand Beach Nature Preserve - 42 Acres

Mark & Susan Nystuen – 42 Acres

Joseph Farwell – Pickleball

Andy & Mary Jo Frydl – Pickleball

Robert Kurinsky – Pickleball



Don & Terri Liebentritt – Pickleball

Nancy Majerek – Pickleball

Ed Trainor – Pickleball

Len & Toni Votava – Pickleball

Tim Woods - Pickleball



ADJOURNMENT

Bracewell moved, seconded by Giglio to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 9:23 p.m. EST.

Respectfully submitted,





Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  SPECIAL COUNCIL MEETING



AUGUST 29, 2018



CALL TO ORDER

Council president Paul Leonard Jr. called the special meeting to order at 7:30 p.m. EST. Present in addition to Leonard were Jim Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran. Guests were Arie Donkersloot of Donkersloot, Mike Morphey and Jason Thies of Abonmarche.

ADOPT AGENDA

O’Halloran move, seconded by Bracewell to adopt the August 29, 2018 agenda as presented. Motion carried unanimously 5-0.

PRESENTATIONS/RECOGNITION

Mike Morphey of Abonmarche presented a slide show of the proposed revetment work to be done at the Pump House and along Ridge Rd. After discussion of various ideas and costs it was determined to include all work into the DEQ and Army Corps of Engineers permits, which would allow any items to be removed as needed. President Leonard made a motion to accept and sign the Letter of Authorization to act as agent that was submitted by Mike Morphey. O’Halloran seconded. Motion carried unanimously

5-0.

ADJOURNMENT

Leonard moved, seconded by Lindley to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 9:45 p.m. EST.

Respectfully submitted,





Cheryl Cook

Deputy Clerk


TOP OF PAGE


PDF Icon
  SPECIAL COUNCIL MEETING



AUGUST 20, 2018



President Paul Leonard Jr. called the Special Meeting to order at 7:30 p.m. EST. In attendance in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.



Giglio moved, seconded by O’Halloran to adopt the agenda as presented. Motion carried unanimously 5-0.



UNFINISHED BUSINESS:

None



NEW BUSINESS:



GOLF COURSE PUMP HOUSE AND DRAINAGE PIPE PROTECTION DISCUSSION

Leonard said that the Council had talked previously about installing wells for the golf course irrigation and he wondered if it would be more economical to decommission the pump house and move over to the wells at this time. He said the pump house has a useful lifetime and it is getting quite old. He said the Council received a plan from Abonmarche that will cost approximately $500,000 to protect the pump house and the drainage pipes on Ridge Road which is not affordable.



O’Halloran said this is a timing issue, and we don’t know if the water that might come from a well is suitable for the turf. He said looking at wells as a secondary backup system is one thing, but he wasn’t sure about using wells as the primary system. He said we haven’t gone to the next step and the next step would be to drill the well. He is concerned that if nothing is done before winter we might lose the pump house.



Giglio expressed his concern with putting rocks in front of the pump house, and felt that they might cut right in to the intake pipe. He asked if the pump house project would be paid for from the golf course, and Leonard and O’Halloran said that the golf course doesn’t have that kind of money, so the cost will be paid from fund balance in the general fund.



The Council discussed the expense of the proposed work, and the need to increase the millage rate or float a bond to help with all of the additional expenses that have reduced the fund balance significantly. They also talked about expenses that will be coming in the future with one of them being the need to build a larger water tower to accommodate additional homes. Bracewell said that when the Council tried to pass a millage for street paving several years ago, two out of three voters voted against it.



Leonard said we have infrastructure at risk and the Abonmarche plan is not affordable to the Village. The Council received two proposals for revetment work at the pump house and drainage pipe on Ridge Road and both contractors are proposing the same type of work to protect the pump house and the drainage pipe.



David Wolf of Oselka Constructors presented his proposal for both projects to the Council followed by Arie Donkersloot of Donkersloot & Sons. Wolf said he envisioned bringing the rock down the Walnut access and Donkersloot said he planned on using the Royal access where they are currently set up. When asked by O’Halloran if they could complete the job by winter, Wolf said he can start the work the week



of October 1, adding that they have a number of projects starting after Labor Day, but they will be wrapped up by then. Donkersloot said it depends on when the necessary permits come in, and said he has other projects to work on, but he will get this job done. Leonard said that Ben Zimont of the DEQ has said that permit applications can be looked at quickly because they are of urgency in the Village.



O’Halloran was concerned with what to do if the neighbors don’t plan to do anything. He thinks the Village should send the Village’s plans to homeowners on both sides of the pump house and the drainage pipe on Ridge Road to let them know what the Village is planning to do so that they might have work done to protect their property at the same time. Lindley said we can’t continue to spend money on protecting Village property when the neighbors are not doing anything to protect their property.



The Council heard from audience members who suggested the wells be put in now instead of spending the money on the revetment work. Others felt that there was a lot involved in drilling wells and putting in all of the necessary piping for the irrigation system so maybe the wells should be done at a later time. Some suggested different ways of financing large projects such as these in the future. It was noted that even if the Council decided to drill wells, they will still incur the expense of revetment work to keep the pump house from falling into the lake *and to protect the beach access.



* September 19, 2018 Council Meeting - Correction to these minutes prior to approval to add to the end of the sentence “and to protect the beach access”. Mary Robertson



Lindley said the Council has not been negligent, and has always planned to find out about the wells. Leonard said the plan has always been to have a secondary system to use in case the pump house shall fail.



After hearing from both contractors and much discussion, O’Halloran moved, seconded by Bracewell to submit a permit application to the Department of Environmental Quality and the Army Corps of Engineers on behalf of Grand Beach to protect the pump house at the Walnut access and drainage pipe on Ridge Road. Motion carried unanimously 5-0.



GOLF COURSE PUMP HOUSE AND DRAINAGE PIPE PROPOSALS

Leonard moved, seconded by Giglio to accept the proposal for the pump house project from Donkersloot & Sons at a cost of $154,119.00. Motion carried unanimously 5-0. A $194,000 proposal was received from Oselka Constructors.



Lindley was not in favor of doing the work on Ridge Road for the drainage pipe because if the property owners on both sides of the drainage pipe are not going to do anything to protect their property, there is a chance that the Village property could be jeopardized. She thinks that the Village should send a letter from the Village Attorney stating that they are causing an issue for the Village by not putting in revetment on their property. Leonard will put together a letter to send to those property owners along with the two proposals the Village received.



Leonard moved to table the proposal regarding the drainage pipe project on Ridge Road. Motion carried unanimously 5-0. Proposals were received from Donkersloot & Sons for $66,520 and Oselka Constructors for $80,000.


Leonard thanked Wolf and Donkersloot for their work on their proposals and time spent at the meeting. He said the Council will need to look at the Ridge Road drain again and will give them an opportunity to submit another proposal.



AUDIENCE RECOGNITION:

The Council heard from the audience earlier in the meeting.



CORRESPONDENCE:

None



ADJOURNMENT:

Giglio moved, seconded by Bracewell to adjourn the meeting. Motion carried unanimously 5-0.



There being no further business, the meeting adjourned at 9:39 p.m. EST.



Respectfully Submitted,



Mary J. Robertson

Clerk/Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING



AUGUST 15, 2018

CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:32 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.

ADOPT AGENDA

O’Halloran moved, seconded by Lindley to move the “Closed Session” up to the top of the agenda and add “Hall Rental Request – Susan Faul, September 22, 2018” to New Business and adopt the August 15, 2018 agenda as amended. Motion carried unanimously 5-0.



APPROVE MINUTES

Giglio moved, seconded by O’Halloran to approve the minutes of the Regular Council Meeting of July 18, 2018 as presented. Motion carried unanimously 5-0.

PRESENTATIONS/RECOGNITION

None

CLOSED SESSION UNDER SECTION 8(H) OF THE MICHIGAN OPEN MEETINGS ACT TO CONSIDER ATTORNEY-CLIENT PRIVILEGED MATERIAL

Leonard moved, seconded by O’Halloran to go into closed session at 7:34 p.m. EST under section 8(H) of the Michigan Open Meetings Act to consider attorney-client privileged material.



Roll Call

Bracewell Aye

Giglio Aye

Leonard Aye

Lindley Aye

O’Halloran Aye

Motion carried unanimously 5-0.



Bracewell moved, seconded by O’Halloran to return to the public meeting at 7:48 p.m. EST. Motion carried unanimously 5-0.



Leonard moved, seconded by O’Halloran to approve a consent judgment which settles litigation involving the Village of Grand Beach at no cost to the Village and results in the dismissal of all claims to the Village and authorizes Paul Leonard to sign the Consent Judgment on behalf of the Village Council. Motion carried unanimously 5-0



COMMISSION REPORTS

BUILDING & ZONING: Bracewell reported there are six new homes under construction.



PARKS & BEACHES: Giglio reported that there is still a little beach at the pier and Walnut. Leonard added that he was notified that where White Creek flows out into the lake it seems to be eating into the foundation of the pier after the direction of the creek was changed. He asked Superintendent Bob Dabbs and his crew to take a look at it.







STREETS & WATER: Leonard had nothing to report.

POLICE: Lindley reminded residents to lock their cars as change has been stolen from cars recently. She has heard comments that the meetings have been out of hand, so she read part of the Rules of Procedures and the Open Forum Policy that is included on each meeting notice as a reminder to audience members.

PRO SHOP & GOLF COURSE: O’Halloran reported that July revenue was equal to last July. There has been damage and vandalism to the Golf Course at night and he asked that children and grandchildren be reminded that carts aren’t allowed on the course after dark and it is not a place to play.



SERVISCAPE REPORT

Clay Putnam reported that there have been a few additional irrigation repairs and daily maintenance is ongoing.



PERSONNEL REPORTS

SUPERINTENDENT: Bob Dabbs reported that they recently sealed the basketball court and a lot of people are asking that the court be striped for pickleball at the time they stripe it for basketball. The council directed Dabbs to have it striped for both basketball and pickleball.



POLICE CHIEF: Police Chief Dan Schroeder told the audience that if they need to to call 9-1-1 from a cell phone they should tell the dispatcher that they are in Michigan because there have been a couple of instances where the call was relayed to LaPorte County and that uses up precious time. He said there is a fix taking place, but it won’t be ready for a year or so. The Council directed Schroeder to contact Berrien County to find out why the fix is going to take so long.



BUILDING INSPECTOR: Building Inspector Bill Lambert had nothing to report.



BILLS TO BE PAID

O’Halloran moved, seconded by Lindley to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.

UNFINISHED BUSINESS



MARQUETTE GREENWAY

Leonard said he hasn’t said much about the proposed bike path because it wasn’t his job to speak as a proponent or opponent, but feels it is time to talk as a Council member and as a resident cyclist. The question being presented to the Council is whether the Council would grant an easement or permit for a trail off of Grand Beach Road. He said if he comes out of the arch on his bike and turns right, it is a 60 second ride to the Village limit, and if he goes left, it takes about 30 seconds to get to US 12. He doesn’t see the need to take down any trees or give up any of the Village’s land for the bike path because he doesn’t see a need or a benefit for it. It makes no sense to him to grant an easement. He said if our neighbors to the North decide to open up their private streets to New Buffalo, then we have a different question to deal with.



O’Halloran doesn’t think the Council has to make decisions today, but will have to make decisions someday. He thinks the Marquette Greenway is a little premature because they don’t have the funding in place and some people have brought up good points. He said if in fact they do bring a bike path from



Chicago to the state line, he doesn’t think people will be happy about the volume of bikers on Grand Beach Road or the number of cyclists going in and out to US 12. He thinks that there could be a need at that time to alleviate some of the congestion between the bikers and vehicles. He doesn’t think we have to give property away, and he thinks we can work with someone to make this as safe as possible. He said if it makes it to the Michigan border, we will need to have another discussion.



Lindley said in the beginning she was not very much in favor of the bike path, but at the first public meeting there were so many people that spoke in favor of it. She’s disappointed that the Village did not send out the survey that was supposed to go out. Leonard said he pulled the survey because he was asked to consider a more fundamental question than the actual placement of the path and the survey was premised on the assumption that there would be an access point at the far end of the Village and going through Forest Beach, Warwick Shores and into New Buffalo.



She said the Village needs to keep the Village safe and she has concerns with having that many people riding down Grand Beach Road. She doesn’t think we have to give the land away permanently and there can be conditions attached to it. She thinks the traffic is going to be bad coming in past the arches, and there is no way that she would ever want any bike traffic to come through the village. She thinks it is too early to vote and the Council has time to consider this, and even if the Council votes tonight, they will have to address it again in the future.



Bracewell said he thinks it is important to allow various council members to speak. He thinks that no is no at this time.



Giglio thinks the path should run along the Amtrak and US 12 on the inside of the utility poles from the Michiana Shores access, down US 12 and on the Amtrak easement all the way to New Buffalo, or go on the other side of the bushes on Grand Beach Road along the Amtrak easement through Forest Beach without damaging any bushes or trees. He said people say you can’t talk to Amtrak, but he called the Mayor of Calumet City and asked her about their bike path. She said they have a great path that runs 200 miles into Wisconsin, but said they had a little trouble with Amtrak, and in the end, they gave them the necessary easement.



Leonard made a motion which was amended after comments from the public.



Council heard comments from:



Howard Bayer, E. Arnold Ave.

George Connelly, Perkins Blvd.

Frank Dolan, Arnold Ave.

Bendan Duffner, Anna Livia Way

John Gorny, Lake Park Dr.

Robert Keegan, W. McKean Ave.

Mike Lindley, Hicks Ave.

Mike O’Halloran, Marjeanette Ave.

Joe Reinert, Putters Ln.

Lance Rezny, E. Arnold Ave.

Steve Slater, Reitz Pl.

Celine Walles, Howard Ave.





Comments included:



Disappointment in not sending out the survey. Council has an opportunity to make up a better survey and to do their due diligence and get questions answered before making a decision.



Grand Beach should not make a decision until they know what Forest Beach’s decision is.



Grand Beach Preservation Council was formed the day after the last Council meeting for the concern of relinquishing rights to Village property. The group turned in a petition and emails to the Council from approximately 100 people that support their position in not giving an easement for the Marquette Greenway.



Why can’t the inner road be used as a bike path at no expense to anyone since there is little traffic and drivers would give respect to bikers.



Agrees that giving an easement or not giving an easement is a premature question to be voted on because there is a lot of data to collect and a lot of questions to be answered. This is not only a bike path. It will also be used by walkers and joggers.



There was a Master Plan completed in 2009 and 60% of residents responded to a survey and made over 200 comments. Encouraged everyone to review it. Two top priorities were planning with other communities and Berrien County and creating greenways and non-motorized connections between neighborhoods. In 2009, that was what the Village wanted, and we can move towards one of the priorities in the master plan by putting in the Marquette Greenway and maybe they’ll pay for it.



Lived at the end of a bike path in Illinois for 35 years, and it was not a bad thing and didn’t have a hard time selling his house, but thinks we should ask that the Marquette Greenway be built along the highway.



Is concerned that cyclists will be listening to music with earbuds and won’t pay attention as they crisscross back and forth across Grand Beach Road.



It seems that any easement that is given might not be in the form of perpetuity and it could be given with conditions such as maintenance attached to it. We should have a right to inspect it and if they are failing with what was promised, take it away.



Why open a bike path up to the world?



Concerned with the number of trees that would be removed, and wonders how peace and quiet will be affected after trees are removed along railroad tracks. How many cyclists will come through each day?



By taking down all of the trees for the Marquette Greenway, it is taking away the rural feeling that they moved here for. How many people will venture off the bike path and use the Village beaches?



Putting bike signs to divert bike traffic into the Village is not a good idea for safety reasons since this is an open, social community. Asked Council to talk to the Police Chief and look closer at the safety aspects of sending bicyclists through the Village.





Leonard moved, seconded by Bracewell to approve an amended motion to deny granting an easement for the use of Village property from the south Village limit to the north Village limit for an off road bike path.



Roll Call Vote



James Bracewell Aye

Frank Giglio Aye

Paul Leonard Jr. Aye

Deborah Lindley Aye

Blake O’Halloran Nay

Motion carried 4-1.



Leonard recessed the meeting at 9:00 p.m. EST and the meeting reconvened at 9:10 p.m. EST.



NEW BUSINESS



ABONMARCHE ENGINEERING REPORT - PUMPHOUSE & DRAINAGE PIPE ON RIDGE ROAD

Leonard said that Bob Dabbs wanted to discuss the Abonmarche proposal and get DEQ permits started for the project. Given the scope of the project and the cost of almost $500,000, they think it would be a good idea to talk to others regarding how we can protect the pump house and the drainage pipe. He said the Council will get proposals from two companies that have done a lot of work like this in the Village.



O’Halloran said it is time to protect the pump house because you can see the erosion that is taking place out there. The protection needs to be addressed soon and the Council needs to try to find alternative solutions for this because $500,000 is not the solution.



DONKERSLOOT PROPOSAL – LAKE PARK & STRAUSS

Leonard said Arie Donkersloot is working on the Dyson property and is ready to put in rock at the unused Village access next to their property. Giglio moved, seconded by Bracewell to approve the proposal from Donkersloot & Sons to place revetment on the unused access that adjoins Patty Dyson’s property at Lake Park and Strauss at a cost of $31,320.00. Motion carried unanimously 5-0.



Leonard referred to an article in the paper that said the New Buffalo Shoreline Alliance met with representatives of the Army Corps of Engineers and representatives from Washington DC and they were astounded at the damage done to the shoreline, all of the rock and expense to protect the shoreline. He said at this point, all of Grand Beach has been armored up from Forest Beach to the other end of the Village.



DONKERSLOOT PROPOSAL – ROBIN LANE

Leonard said this is a repair that needs to be done at Robin Lane because the revetment has failed and the bluff has pulled away and is sliding down and the stairs have pulled away from the deck. If we don’t do the repair work, the water will eat away at the properties on either side of the Robin Lane access.



Leonard moved, seconded by Giglio to approve the proposal from Donkersloot & Sons for repair of the revetment at Robin Lane at a cost of $29,670.00. Motion carried unanimously 5-0.





TREE DISCUSSION

O’Halloran said at the last meeting a resident brought up a concern about the condition of some of the

trees in the public easement. O’Halloran said that private homeowners should take care of their own

trees. He would like to have an independent arborist look at the trees in the Village. He thinks the Village needs to take the first step and have someone that knows what they’re looking at evaluate the trees and remove those that are of a concern.



Leonard asked Bob Dabbs to contact the arborist that works for Michiana. Village resident Mike Lindley suggested contacting Michigan State to see if they have someone that would be able to help with the trees because we might have already paid for their services.



RESOLUTION – GRANT REQUEST

Leonard said the Village has submitted a grant request for $3,200,000 for the 42 Acres and the appraisal the Village had done shows the value of the property at $2,260,000. He said the resolution needed to be amended to show that we have changed the numbers to reflect the appraisal since the Village cannot offer more money for the property than the appraised amount. After discussion concerning the change to the resolution, it was tabled until the September meeting.



AT&T ANNUAL VIDEO REPORT

Leonard stated that the Village received the AT&T annual video report which gives information about what AT&T has been doing in the Village.



RE-APPOINT RAY KELLY TO PLANNING COMMISSION TERM EXPIRING AUGUST 31, 2021

RE-APPOINT JAMES BRACEWELL EX OFFICIO MEMBER OF PLANNING COMMISSION TERM EXPIRING

AUGUST 31, 2019

Giglio moved, seconded by O’Halloran to re-appoint Ray Kelly to the Planning Commission with a term ending August 31, 2021 and Jim Bracewell as ex officio member with a term ending August 31, 2019. Motion carried unanimously 5-0. Leonard said that George Soper has served as secretary of the Planning Commission and he will be moving, so there will be an opening on the Planning Commission if anyone is interested.



HALL RENTAL REQUESTS – SUSAN FAUL

Leonard moved, seconded by Bracewell to approve a hall rental request from Susan Faul, September 22, 2018. Motion carried unanimously 5-0.



AUDIENCE RECOGNITION

Judith Blackburn is appalled at the lawns that have not been mowed, and the trash cans that litter the streets.



John Deaner said he understands that an individual contacted each of the Council to see how they would vote on the bicycle path and feels that type of question should be addressed to the Council and



not to individual Council members.



Frank Dolan was not happy with the way the meeting was reported in the New Buffalo Times and would like the council to consider audio taping the meetings.



Bracewell told those in attendance that long time Grand Beacher Al Faul passed away over the weekend



and will be missed by many.



CORRESPONDENCE



GRAND BEACH PRESERVATION COUNCIL – PROPOSED MARQUETTE GREENWAY

GRAND BEACH PRESERVATION COUNCIL – PROPERTY INTERESTS

JOHN DEANER – RULES OF ORDER

John Deaner explained the letter he submitted to the Council regarding the audience discussion at meetings and his proposed revision to the rules of order.



MICHIGAN MUNICIPAL LEAGUE – ROAD FUNDING

Leonard said the Village will be getting additional road funding from the state.



ADJOURNMENT

Leonard moved, seconded by Bracewell to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 10:01 p.m. EST.

Respectfully submitted,





Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING



JULY 18, 2018

CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:30 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley. Blake O’Halloran arrived at the meeting at 7:37 p.m. EST.

ADOPT AGENDA

Bracewell moved, seconded by Giglio to adopt the July 18, 2018 agenda with the addition under new business of a Resolution for Proposed Charter Amendment, Section 11 and a Resolution for Proposed Charter Amendment, Section 19. Motion carried unanimously 5-0.



APPROVE MINUTES

Giglio moved, seconded by Bracewell to approve the minutes of the Regular Council Meeting of June 20, 2018 as presented. Motion carried unanimously 4-0. Giglio moved, seconded by Lindley to approve the minutes of the Public Hearing – Marquette Greenway of June 23, 2018. Motion carried unanimously 4-0.

PRESENTATIONS/RECOGNITION

MARCY HAMILTON – MARQUETTE GREENWAY

Marcy Hamilton of the Southwest Michigan Planning Commission (SWMPC) said it was a great turnout and meeting with a lot of comments recently in Grand Beach.

O’Halloran arrived at the meeting at 7:37 p.m.

Hamilton said they have a community support team that is working with home owner’s association from here to New Buffalo and are actively meeting with them to work through any issues. She listed all of the grants that have been applied for and said that the Northwestern Indiana Regional Planning Commission (NIRPC) submitted a BUILD grant yesterday for funding to fill in all of the gaps from Chicago to New Buffalo at a cost of approximately $25,000,000.

She said New Buffalo Township applied for a DNR grant on April 1st and will get a preliminary score and will be able to provide additional information. At that time, they will need a commitment from Grand Beach on if they will give an easement to go through Grand Beach and past Robin Lane. She said the DNR was here and said the project is going to score extremely well.

Leonard said according to the chart provided by Hamilton, the Village will not bare any cost for the project. Marcy said New Buffalo Township has committed to the maintenance of the path on the grant application.

She said the route is not set in stone; they have put together concepts and if the grants are awarded and we get into the engineering portion, they can still work with the Village on the design.

COMMISSION REPORTS

BUILDING & ZONING: Bracewell reported there are five homes under construction.


PARKS & BEACHES: Giglio reported that there is a little beach by the pier with a larger beach at Walnut. He said the Council should talk about a fence around the pier because he has noticed children jumping from the pier. He mentioned an article that appeared in the Chicago Tribune recently on why Lake Michigan floods and has posted a copy of it in the Council meeting room. The article stated that Lake Michigan receives the water when they open up the locks at Lake Superior because their water levels are too high. He attended a meeting yesterday with Lindley and Bob Dabbs regarding pollution in the lake and E.coli in the tributaries leading to the lake. The lake water in Grand Beach is tested on Monday mornings to make sure that it is safe for swimming.



Leonard added that at the end of June he and Giglio met with representatives of the DNR as part of the process for the review of the grant submittal for the 42 Acres. He thought the tour went well and both representatives were impressed with the grounds and the unique environmental features of the coastal marsh plain.



Leonard said he called the EPA in Chicago and the Indiana Department of Environmental Management and made complaints to them in regards to E.coli in White Creek. Marcy Hamilton said that she continues to work on the source of E.coli in White Creek and been working with New Buffalo Township in regards to properties on the other side of Highway 12 that are not hooked up to the sewer.



Leonard asked if the test results of White Creek are any better now than in the past and she said that the full body contact limit is 300 and over the July 4th week, the results from the creek were at 5,000. She said this problem isn’t only here in White Creek; it is all along the lakeshore and nationwide.



STREETS & WATER: Leonard had nothing to report.

POLICE: Lindley thanked Chief Dan Schroeder and Superintendent Bob Dabbs for putting the signs up and sending alerts out to notify people that golf carts are not allowed in the 42 Acres. She reminded residents that if they are not receiving the Chief’s alerts, they should contact him to receive them in the future. She thanked the officers for their work during Family Fest.

PRO SHOP & GOLF COURSE: O’Halloran reported that June was better this year than last year on the golf course, and last year was a very good year. He said there have been serious breaks in the irrigation system and ServiScape has been keeping up with it for the last couple of years, but the Council might have to look at using Village employees to repair one hole at a time.



O’Halloran said there are issues with protecting the pump house, and if we ever lose the pump house, a backup plan for the irrigation could be wells. Leonard said the lake has done a job on the bluff from one end of the Village to the other and the area around the pump house hasn’t been spared. There is significant erosion near the pump house and there are concerns that water could get in behind the pump house and destabilize the infrastructure. A little further north there is a drainage pipe on Ridge Road and that area has been eroding significantly. The Village asked Abonmarche to take a look at the pump house and drainage pipe. Abonmarche prepared drawings and a spread sheet with a breakdown of what they suggested and costs for each project. The bottom line is that if the Village did everything that Abonmarche suggested, it would cost $487,760.



He asked the Council to review the information and the Council will discuss it at the next meeting to see what we are going to do, if anything on these projects. Leonard said that the Council might have to consider putting in wells for irrigation, and might want to have Abonmarche prioritize the projects.





Leonard said the bluff at the end of Robin Lane is now sliding down towards the lake and the stairs have pulled away from the observation deck. The Village is having armor stone put in at the unused access at Strauss, and probably needs to look at protecting the bluff at Robin Lane. If it isn’t repaired it will cause damage to the properties on both sides and there will be a much bigger problem down the road.



SERVISCAPE REPORT

Clay Putnam reported there have been numerous irrigation breaks this month and they are also experiencing issues with the controllers which have been damaged by lightning over the years. He said the area around the #2 tee is very shady and grass does not grow well there. He suggests removing some of the trees in order to allow sun onto the grass and will meet with O’Halloran to look at the trees. He would like to encourage all golfers to use the divot mix to help repair the grass on the tees and especially on #2. Lindley suggested having someone talk to the kids about golf etiquette and how to use the divot mix to repair the grass.



Peter Shirk of Cedar Avenue said he is a member of the Chicago Golf Club and the Dunes Club and said they have taken many trees down to help with grass growth and more importantly for safety reasons. He said that it doesn’t take a very good eye to walk around the Village to see dangerous limbs along the streets and golf course. Leonard asked that if anyone sees a dangerous situation with a tree, they contact Bob Dabbs so that he can take a look at the tree. O’Halloran added that there are a lot of trees on private property that should be addressed by owners and will be a tremendous help.



PERSONNEL REPORTS



SUPERINTENDENT: Bob Dabbs said that he had emergency tree work done to remove the tree in front of the maintenance building that lost a large limb and had tree work done in three other areas in the Village that were pointed out to him as dangerous. He said there is a problem with getting equipment down to the beach and back up. It is very dangerous and someone might get hurt with the way they are chaining the equipment up to pull it up the accesses. He said they need something with tracks on it in order to get up and down from the beach. The tractor has over 7,000 hours on it and the transmission is ready to fall out. The cost for a brand new piece of equipment with tracks is about $45,000. O’Halloran suggested looking at a used piece of equipment with low hours on it.



POLICE CHIEF & BUILDING INSPECTOR: Police Chief Dan Schroeder and Building Inspector Bill Lambert had nothing additional to report at this time.



BILLS TO BE PAID

Bracewell moved, seconded by Leonard to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.

UNFINISHED BUSINESS

None



NEW BUSINESS

RESOLUTION - PROPOSED CHARTER AMENDMENT, SECTION 11

Leonard said a resolution has been prepared for a ballot proposal to amend the Village charter to allow the Council to receive compensation for meetings attended. He said this would bring the Village in line with all other municipalities in southwest Michigan to allow council members to receive compensation for attending meetings. The same is true for the second resolution to provide a per meeting fee for the





Planning Commission and zoning board. He said they work just as hard, although they may not have as many meetings.



Bracewell moved, seconded by Leonard to adopt resolution 2018-05 as presented to approve ballot language for the November 6th election to amend section 11 of the charter to allow the council to establish compensation by Village Council resolution.

Roll Call

James Bracewell Aye

Frank Giglio Aye

Paul Leonard Jr. Aye

Deborah Lindley Aye

Blake O’Halloran Aye

Motion carried unanimously 5-0.



RESOLUTION - PROPOSED CHARTER AMENDMENT, SECTION 19.

Bracewell moved, seconded by Giglio to adopt resolution 2018-06 as presented to approve ballot language for the November 6th election to amend section 19 of the charter to allow the council to establish a per-meeting fee for Planning Commission and Zoning Board of Appeals members by Village Council resolution.

Roll Call

James Bracewell Aye

Frank Giglio Aye

Paul Leonard Jr. Aye

Deborah Lindley Aye

Blake O’Halloran Aye

Motion carried unanimously 5-0.



MARQUETTE GREENWAY SURVEY

Leonard said that he received great feedback from people that had attended the public meeting regarding the Marquette Greenway. All of the people that attended the meeting from outside the Village told him that this was the best public hearing that they have attended.



Leonard said that since this is such an important issue to the Village that everyone that pays taxes here should be able to have a say so. He would like to send a survey out in August with an August 30 deadline for the return so that in September they can give their position to Marcy Hamilton so they can move forward with plans for the project. He said the issue is not whether we want the path or not, but where to put it. He read the proposed survey that will be sent out. It includes options regarding the location of the Marquette Greenway or doing nothing and allowing the bikes to continue to ride on Grand Beach Road. We will collect the surveys, review them and announce the results at the September Council meeting.



O’Halloran asked Marcy Hamilton if some of the trees removed can be replaced with other trees and she said there will be a landscaping budget in the project so they will be able to replace some of the trees. O’Halloran said that they could put different types of trees in that will beautify the path and not grow as large.







Giglio asked what the chances are of putting the entire path along Highway 12 and Marcy said that they’ve looked at that, but there is not enough room and the utilities get in the way. She said they are looking for something that is family friendly, and they don’t think Highway 12 is a family friendly option.



The Council heard comments from:



John Deaner, Hicks Avenue

Frank Dolan, Arnold Avenue

David Krogh, Knob Hill

Sheila McGinnis, Howard Avenue

Vicki McHugh, Lake View Avenue

Peter and Joanne Shirk, Cedar Avenue

Amy Slater, Reitz Place

Susan Sonderby, East Arnold Avenue

Jack Stewart, Royal Avenue



Comments included:

A request of the Council to provide information to property owners regarding things such as property values, crime, resting areas, and expenses for the upkeep of the trail prior to sending out a survey.



Agrees with the survey, and thinks it’s a good decision even though the Council could make the decision without the public’s input.



There is a rumor going around that it may cost the Village money for the path and with all of the expenses that the Village is currently facing, somebody needs to stop the rumor that this might cost the Village $4,000,000. Leonard said the Village has not been asked to pay anything to put the path in and $4,000,000 is the cost for the entire Marquette Greenway from the state line to New Buffalo.



Other communities are saying no to the project. Leonard responded that much of what happens in Grand Beach will be determined by what the others communities do.



Concern about removing trees and the buffer on the railroad track side that the trees provide. Leonard said that the trees are thin on the railroad side near Deer Park and Robin Lane.



There is a tremendous opportunity here to put in a bike path. Has a friend that works with a department at Michigan State and has built 100’s of miles of bike paths. Marcy Hamilton said they have talked with Michigan State and they have done a lot of studies on property values and other things in regards to these types of projects.



It’s hard to compare apples to apples because Grand Beach is a community that is already beautifully endowed with natural features.



O’Halloran said the world is dynamic and from what he can tell Indiana doesn’t really care what Grand Beach is doing, so they are probably going to bring the path right to the border and the Village’s big concern is that if we do nothing, some of the things people are concerned with are going to happen. We are going to have three times more bikers riding on Grand Beach Road.



Bracewell said he appreciates that people want to put in a bike path and he embraces it, but he doesn’t



agree that it would be unsafe to put a bike path next to Highway 12. He thinks we need to explore more

ideas.



2017 MERS ANNUAL ACTUARIAL VALUATION

Lindley moved, seconded by Bracewell to contribute 6.41% to the employee’s MERS pension plan effective November 1, 2019. Motion carried unanimously 5-0.



ACH AND ELECTRONIC TRANSACTIONS POLICY REVISION

Council members agreed to the revision to the ACH and electronic transactions policy.



BUDGET AMENDMENT – GENERAL FUND 2017-2018

Leonard moved, seconded by Lindley to approve the budget amendment for the General Fund 2017-2018 as presented. Motion carried unanimously 5-0.



HALL RENTAL REQUESTS - CHRIS KOZICKI, JUNE 19, 2018 and NORM CHERRETT, OCTOBER 27, 2018

Leonard moved, seconded by O’Halloran to approve hall rentals for Chris Kozicki after the fact on June 19, 2018 and Norm Cherrett, October 27, 2018. Motion carried unanimously 5-0.



AUDIENCE RECOGNITION

None



CORRESPONDENCE

Leonard reported that the Council received a thank you letter and a couple of letters regarding the Marquette Greenway.



BERRIEN COUNTY RESOLUTION – SENATE BILL 1031

Leonard explained that Berrien County sent a resolution stating their opposition to senate bill 1031 regarding personal property taxes. Leonard moved, seconded by Bracewell to support the Berrien County resolution regarding Senate Bill 1031. Motion carried unanimously 5-0.



JOHN DEANER – THANK YOU

LAURIE WIESEMANN – MARQUETTE GREENWAY

LINDA PUVOGEL & MICHAEL O’HALLORAN – MARQUETTE GREENWAY

ADJOURNMENT

Bracewell moved, seconded by Lindley to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 10:04 p.m. EST.

Respectfully submitted,





Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  PUBLIC HEARING - MARQUETTE GREENWAY BICYCLE PATH



JUNE 23, 2018



President Paul Leonard Jr. called the public hearing to order at 10:15 AM EST. Present in addition to Leonard were Frank Giglio, Deborah Lindley and Blake O’Halloran. James Bracewell was not in attendance.



O’Halloran moved, seconded by Giglio to adopt the agenda as presented. Motion carried unanimously 4-0.



Leonard explained that the public hearing was being held to take comments from the public on whether the Village should grant an easement for the use of land and removal of trees along Grand Beach Road to construct a portion of the Marquette Greenway bicycle path which will connect Chicago to New Buffalo.



He told those in attendance that Marcy Hamilton of Southwest Michigan Planning Commission (SWMPC) would provide visual information about the path which will connect Chicago to New Buffalo and eventually will go further north to Saint Joe. Most of the Greenway has been built; some of it has been planned and funded, but not yet built. In Grand Beach, it will run along Grand Beach Road up to Forest Beach and if they agree, it will run through Forest Beach and up into New Buffalo. Some of the land is owned by the Village, some owned by Grand Beach Land Development, including the 42 acres the Village is trying to purchase, and some of the land belongs to Chikaming Open Lands. He stated that today’s public hearing is being held to deal with the land the Village owns and the impact it will have on the Village and what might be done with the trees along the path. The path will require 20’ off the road which will include the 10’ wide bike path with a 5’ area on each side.



Leonard introduced Marcy Hamilton of SWMPC. Hamilton introduced Tony McGee of Abonmarche who has been helping with the engineering on this project. She said that there is also a group of about 15 people that have been meeting for a year to figure out how to get the trail into New Buffalo, with several of them in attendance.



Hamilton showed a slide presentation and said that trails are being constructed all around the country. She said that trails improve property values, help with exercise, and are safe for families, school children, commuters and long distance riders. They are used by bikers as well as walkers and joggers.



She said they learned that LaPorte County has the engineering plans and funding available to bring the Greenway to the state line along Grand Beach Road. Hamilton is an environmentalist and is concerned about tree removal along Grand Beach Road and said that they might be able to go around some of the large trees.



Hamilton said she has been at the Grand Beach Council meetings and listened to what the council has said. She explained that the proposed trail will come to Woodcrest on the lake side of Grand Beach Road, and then cross to the railroad track side there. Some of those trees will remain, and the path will continue past Royal Avenue on the railroad side. There is a safety concern with traffic entering Grand Beach Road from US 12, and if bicyclists were trying to cross there it would be very dangerous. That is why they plan to cross the road before the entrance off of 12 which also allows them to keep most of the burning bushes. The road right-of-way actually narrows when you get closer to Deer Park and they will have to work with Grand Beach Land Development (GBLD) and Chikaming Open Lands (COL) in that area. She said that Ellen Frankle of GBLD has said she is very in favor of the path, and Ryan Postema of





COL has talked with his board and is working with the Nature Conservancy who still has interest in the COL property. The path will need to cross over to the railroad side before reaching Deer Park Drive. The path will only be 5’ off the road on the railroad side near Deer Park and they will have a buffer for the safety of the bikers. She thinks people driving cars feel safer when the bikers are off the roads rather than riding along the roads.



Her agency has been working on funding with estimated costs for the 3.8 miles from the state line to downtown New Buffalo at roughly $4,000,000. The good news is that there are a lot of grants available for this type of project. There is state and federal money available and The Pokagon Fund will contribute $300,000, New Buffalo Township is contributing $150,000 and the City of New Buffalo will contribute $38,500. Grand Beach contributed to the cost of the survey which could be helpful to the Village in the future. Grand Beach has not been asked to contribute any funds for the project.



Leonard read emails and letters of support for the Greenway that were received from Sally and Robert Barnes, William Callahan Jr., Jim and Debbie Krillenberger and Judith & Patrick Blackburn.



Leonard said the first question to be addressed at the hearing is are we in favor of and should the Village provide an easement for the proposed bike path? The second question is which side of the road do we want the path to come down. In the newer section of the Village, there is much less room between Grand Beach Road and Amtrak. The Amtrak easement is 50’ on each side from the center of the tracks and Amtrak doesn’t want to give away any land.



There will be tree removal, particularly as you go further along Grand Beach Road to the north. Traffic does not pay attention for bikes when they come off the highway with traffic coming from New Buffalo and Michigan City which is why they considered crossing over Grand Beach Road before approaching that intersection.



Hamilton said the path could deviate around old growth trees if the Village agreed to it, but it is the Village’s decision. She said there is a horrible safety issue at trying to get bikers up on to US 12. The people they have been working with have said that it will not be a nice experience riding bikes between semi-trucks and trains and that is the reason they are working to keep the path off of the highway.



The following Grand Beach property owners or family members made comments about their opposition or support for the path along Grand Beach Road with five people speaking against the path along Grand Beach Road and ten people speaking in favor of the proposed path:



Jorge Alvarez

John Deaner

Frank Dolan

Joe Farwell

Linda McHugh Fox

Jaime Frankle

Dennis Grether

Randall Machelski

Sheila McGinnis

Kieran McHugh

Ben Mercieri

Sue Mercieri

Jay Shannon



Steve Slater

Susan Sonderby

Ken Terpin



Many people spoke about their concerns with tree removal. There were concerns about drainage and utilities near the Fifteen Acres. It was suggested to run the path along US Highway 12 and Wilson Road. There were concerns about other communities such as Forest Beach allowing the path to run through their properties. There were comments that bicyclists don’t follow traffic rules and signs. There were concerns about the path crossing back and forth across Grand Beach Road especially near the tracks where the traffic moves fairly quickly.



There was a concern about who would take care of the path once built and Marcy Hamilton stated that New Buffalo Township committed on the grant request to take care of the path. The City of New Buffalo will take care of the path through the city.



In response to the suggestion to run the path along US 12 and Wilson Road, Arnie Feinberg of Friends of Harbor Country Trails said that they have been looking very hard for several years at the Wilson Road option. He said the first problem with the Wilson Road option and crossing Highway 12 to the lake side of the highway required an easement of approximately 3’ from Amtrak. They talked with Amtrak and they are very tough to deal with. The problem with constructing a path on the opposite side of Highway 12 is that there are many driveways and it is dangerous with all of the cars pulling out of the driveways. On one side of 12 you have 18 wheelers going 70 mph and people pulling out of driveways and the other side requires an easement from Amtrak which is close to impossible. Friends of Harbor Country worked very hard on this and they’ve heard from people that they won’t ride their bikes along Highway 12.



Others felt that Grand Beach Road is a much safer option than Highway 12 with avid cyclists saying they would not ride along 12, nor would they take their children for a ride along 12 because it is too dangerous with traffic traveling 60 mph and faster. Some felt that it is much safer to have the bikes on a path off of the road than to have them on the side of the road or on the road as is the current situation. Someone said that people come here to be healthy and this would allow them to ride or walk along a path, and a community with a trail system provides safety, health and recreational benefits. It was said that trails increase home values and have economic and safety benefits. Someone said that we are part of a larger community than Grand Beach and that Village property owners go to Michigan City and New Buffalo for dining and shopping, so we have a responsibility to do what we can to thoughtfully support the preservation and furtherance of this entire community and its entertainment and recreation. A comment was made that it is very dangerous when you turn right over the tracks with bikers, walkers and baby strollers, so it would be much safer to have these people off the road rather than on the shoulder or on Grand Beach Road. Someone suggested we focus on making the intersection at the tracks safer. A comment was made that this is something that will benefit everyone in Grand Beach including their kids and grandkids.



New Buffalo resident Don Stoneburner told those in attendance about an experience he had when he lived in Fort Wayne as the president of a condo association. They wanted to put a bike path in to connect to a very large bike path in the city, but there was much opposition and concern from condo owners and board members, but in the end the path was built and the people that were opposed began using the path often. He said if the Village allows the path to run along Grand Beach Road, there will be much benefit to the children and adults of the Village who will be able to use the path to ride to schools and other areas outside of the Village.





With no further comments from the audience, Leonard moved, seconded by O’Halloran to close the public hearing. Motion carried unanimously 4-0.



With no further business, the public hearing was closed at 12:01 AM EST.



Respectfully Submitted,


Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING



JUNE 20, 2018

CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:30 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.

ADOPT AGENDA

Giglio moved, seconded by O’Halloran to adopt the June 20, 2018 agenda as presented. Motion carried unanimously 5-0.

APPROVE MINUTES

Bracewell moved, seconded by Lindley to approve the minutes of the Regular Council Meeting of May 16, 2018 as presented. Motion carried unanimously 5-0. Bracewell moved, seconded by Lindley to approve the minutes of the Special Meeting – Budget and Millage of May 30, 2018. Motion carried 4-0 with Bracewell, Giglio, Leonard and Lindley Voting aye. O’Halloran abstained as he wasn’t present at the meeting.

PRESENTATIONS/RECOGNITION

None

COMMISSION REPORTS

BUILDING & ZONING: Bracewell reported that there is a lot of rehab work and new construction taking place in the Village.



PARKS & BEACHES: Giglio reported that there is some beach at the pier, but mostly rock. Walnut has a large beach with rock, a section of sand and more rock. There have been suggestions to cover the rock with sand, but he has been told that one big storm will take the sand away.



STREETS & WATER: Leonard reported that our drinking water is very safe. The Village has received notice that drinking water will be tested for different types of chemicals including PFAS.

POLICE: Lindley had nothing to report.

PRO SHOP & GOLF COURSE: O’Halloran reported that green fees in April were lower than expected, and May was less than $1,000 off from last year. A pipe burst on the golf course creating a very quick pond, which is a reminder that our irrigation system does have problems. There has been discussion that maybe Bob Dabbs’ team can go out in the fall and replace the irrigation system one section at a time over several years. There was a pipe installed across four and five to help drain water on the New Buffalo side of the golf course.

SERVISCAPE REPORT

Clay Putnam reported ongoing daily maintenance is taking place. They received the video from the diver who looked at the water intake pipe in the lake. Superintendent Bob Dabbs will review it. The pipe looks to be in pretty good condition for as old as it is.

PERSONNEL REPORTS

SUPERINTENDENT: Bob Dabbs had nothing additional to report at this time.





POLICE CHIEF: Police Chief Dan Schroeder had nothing additional to report at this time.

BUILDING INSPECTOR: Bill Lambert reported that there are 16 active building permits. Leonard said that since the last meeting when the Council approved a license agreement for the use of the unimproved section of SkyHi by a property owner, he is getting phone calls saying that Ridge Road is going to connect to SkyHi.

Lambert said that the property will be accessed from Ridge Road and that SkyHi has always gone around the parcel that is being built on. They will be using a very small part of SkyHi as their driveway. He said that we can’t stop someone from using a dedicated road, whether it is improved or not. Mr. and Mrs. Collins who live on Ridge Road near the driveway to the home under construction addressed the Council with their concerns. Lambert said the trucks are driving over an approximate 2 1/2' triangular area of their property that is in the roadway and paved. He informed them that the company doing the work is fully insured and if there is any damage done to the property, it will be repaired by them.

Lambert said that they won’t be allowed to exit on SkyHi because the DEQ has flags there and the property owners will landscape it so that no one can go through to SkyHi from Ridge.

BILLS TO BE PAID

Leonard moved, seconded by Lindley to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.

UNFINISHED BUSINESS

UTILITY BATHROOM FOR MAINTENANCE BUILDING

Dabbs said the new septic system has been completed and they are ready to install the bathroom. Leonard moved, seconded by Bracewell to spend $1,000 to install a utility bathroom in the maintenance building. Motion carried unanimously 5-0.



TOM SUHS – BRICK COLUMNS ON STATION, ROYAL & CRESCENT

Leonard said that Tom Suhs was not present, so the discussion was tabled.



NEW BUSINESS

REVETMENT WORK

Leonard said that there are five homeowners that need to repair their revetments and it will be another month before the jobs will be completed. Unfortunately the only place that rock can be deposited is at Royal Avenue. There is no other place to access the shoreline to protect our shoreline, bluff and properties in Grand Beach. There will be rock and equipment coming in to the Village Monday through Friday and no work will be done on the weekends.



The Village is working on a permit and will need revetment work done near the pump house. There is also an area at Strauss and Lake Park with serious erosion that needs to be repaired.



There is a 40’ access off of High Point that needs repair at a cost of $22,880 which consists of 128 tons of 1-2 ton armor stone and 20 tons of 5x12 mattress stone. Leonard moved, seconded by Giglio to pay for the rock for the access near High Point at a cost of $22,800 coming from the Village’s reserve funds with the homeowners paying for the labor as was done in the past. Motion carried unanimously 5-0.





2018 WATER SYSTEM SANITARY SURVEY – DEQ

Leonard reported on the 2018 Water System Sanitary Survey that was completed by the Department of Environmental Quality (DEQ). Superintendent Bob Dabbs said the Village received a very good report from the DEQ, adding that the survey is done every three years. Merritt Engineering is working on a response to the report.



WATER LINE EASEMENT REQUEST FROM NEW BUFFALO TOWNSHIP

Leonard received an email from New Buffalo Township’s clerk requesting an easement to go around the Grand Beach Inn to run water lines to Ravine Drive. She said this will be a directional bore so there won’t be much restoration necessary.



Bracewell moved, seconded by Leonard to approve a request from New Buffalo Township for an easement to go around the Grand Beach Inn to reach Ravine Drive to install water lines. Motion carried unanimously 5-0.



FIFTEEN ACRES DRAINAGE ACROSS GOLF COURSE

O’Halloran stated that the hose that was going across the golf course for the drainage was a problem, but has now been taken care of.



GOLF CARTS IN 42 ACRES

Leonard stated that at the end of the month he will be walking the 42 acres with a representative from the State of Michigan regarding the Village’s grant request to purchase the 42 acres. He is going to have a difficult time explaining why the golf carts have been going off the paths and is concerned that she might think that this won’t be a nature preserve, but more of a golf cart play area. Leonard moved, seconded by Giglio to adopt a blanket ban on golf carts in the 42 acres.

Roll call vote:

Bracewell Aye

Giglio Aye

Lindley Aye

O’Halloran No

Leonard Aye



Motion carried 4-1.



Leonard said that under the terms of the lease of the 42 acres, the Village is responsible for any damage done to the property. Leonard said that as long as we allow golf carts out there, this will be a golf cart playground and the damage will continue. O’Halloran suggested putting the information in the Breeze.

Lindley was concerned that Leonard wanted to close off the access to the driving range from Golfview Avenue stating that it is very dangerous for golf carts from the other side of the Village to travel along Perkins and up the hill near the Hall. The access to the range off Golfview will remain open for golfers. Chief Schroeder will order new signs for the 42 acres to inform everyone that golf carts are prohibited. He said violators can be charged under a no trespassing with motor vehicle law and the judge will set the fine for the citation.







PAY RAISE – PATRICK MYERS

Lindley moved, seconded by O’Halloran to give Patrick Myers a $1.00 per hour pay increase effective July 1, 2018 in order to stay in line with the pay scale in Michiana. Motion carried unanimously 5-0.



VACATION DAYS – PATRICK MYERS

Chief Schroeder said when Patrick Myers was hired he told them that he and his brother have to attend their sister’s wedding in August. Schroeder would like to pay him in advance for his vacation time or donate three of his paid vacation days to him.



Leonard moved, seconded by Bracewell to approve a recommendation from Police Chief Dan Schroeder to donate three days (36 hours) of his vacation time to Patrick Myers so that he can attend his sister’s wedding. Motion carried unanimously 5-0.



HALL RENTALS- PETER GOWOROWSKI –CHANGE DATE TO SEPTEMBER 9, 2018, FRANK GIGLIO (LIONS CLUB), FEBRUARY 2, 2019

Leonard moved, seconded by Bracewell to approve the hall rental change request from Peter Goworowski from September 8, 2018 to September 9, 2018 and the hall rental request from Frank Giglio on February 2, 2019. Motion carried unanimously 5-0.



AUDIENCE RECOGNITION

None

CORRESPONDENCE

Michael Barton-Stop Sign Request

Lance Rezny-Stop Sign Request

Leonard said the council received an additional two letters regarding the installation of a stop sign at the tee at Erich Lane and Robin Lane to stop traffic there. Lindley said she drove through the area and she doesn’t think this is a good location for a stop sign. Bracewell suggested turning this over to the Police Chief so that he can make a recommendation.



PROTEC – MEMBERSHIP REQUEST

Leonard said Protec is a lobbying group that looks out for municipalities in regards to right-of-ways and utilities. Leonard moved, seconded by Lindley to become a member of Protec at a cost of $34 per year. Motion carried unanimously 5-0.



LOCAL REVENUE SHARING BOARD SPECIFIC COSTS REQUEST

Leonard stated that there are no actual specific costs to turn in to the Local Revenue Sharing Board.



ADJOURNMENT

Giglio moved, seconded by Bracewell to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 9:14 p.m. EST.

Respectfully submitted,



Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  SPECIAL COUNCIL MEETING



MAY 30, 2018



President Paul Leonard Jr. called the Special Meeting to order at 7:05 p.m. EST. In attendance in addition to Leonard were James Bracewell, Frank Giglio and Deborah Lindley. Blake O’Halloran was not in attendance.



Bracewell moved, seconded by Lindley to adopt the agenda as presented. Motion carried unanimously 4-0.



Leonard explained that the purpose of the meeting was to adopt the budgets for all funds for fiscal year 2018/2019 and to adopt the millage rate of 6.0135. The millage rate will raise $797,134 in tax revenues.



Giglio moved, seconded by Lindley to adopt resolution no. 2018-04, The 2018-2019 General Appropriations Act and Budget as presented with a millage rate of 6.0135.



Roll Call Vote



James Bracewell Aye

Frank Giglio Aye

Deborah Lindley Aye

Paul Leonard Jr. Aye



Absent: Blake O’Halloran



Motion carried unanimously 4-0.



Bracewell moved, seconded by Lindley to adjourn the meeting. Motion carried unanimously

4-0.



There being no further business, the meeting adjourned at 7:10 p.m. EST.



Respectfully Submitted,







Mary J. Robertson

Clerk/Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING



MAY 16, 2018

CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:33 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.

ADOPT AGENDA

O’Halloran moved, seconded by Giglio to adopt the May 16, 2018 agenda as presented. Motion carried unanimously 5-0.

APPROVE MINUTES

Giglio moved, seconded by O’Halloran to approve the minutes of the Regular Council Meeting of April 18, 2018 as presented. Motion carried unanimously 5-0. Lindley moved, seconded by Giglio to approve the minutes of the Public Hearing- Budget of May 9, 2018. Motion carried 4-0 with Bracewell, Giglio, Leonard and Lindley Voting aye. O’Halloran abstained as he wasn’t present at the meeting.

PRESENTATIONS/RECOGNITION

Giglio spoke about the proposed route of the bike path along Grand Beach Road. Marcy Hamilton of SWMPC spoke about the Marquette Greenway Proposed Route. Council president Leonard stated there will be a special meeting regarding this issue at a later date. No action was taken.

COMMISSION REPORTS

BUILDING & ZONING: Bracewell reported that five new homes are being constructed, along with one re-build.

PARKS & BEACHES: Giglio reported that there are four access points to the beach. If Commissioner Ezra Scott gets the sand, there may be a beach this year.

STREETS & WATER: Leonard reported that water is being tested.

POLICE: Lindley stated that the combination of Grand Beach and Michiana police patrols is going well.

PRO SHOP & GOLF COURSE: O’Halloran reported that the bricks have been laid and orders will be taken until January for the second phase.

A new, bigger ice cream cabinet has been ordered.

SERVISCAPE REPORT

Clay Putnam reported the aerification and top dressing is complete, all tee and green supplies are on the golf course, the first applications of lawn treatments have been made, the irrigation background study has been delivered, and year to date, they are $4,200.00 under budget.

The diver has located the intake pipe about 130 ft. out, it looks as if it’s elevated. Police Chief Dan Schroeder advised he thought the pipe was under the sand and the old system may be what the diver saw. He asked if the pump had been turned on to see if there was any suction, Clay stated it was not turned on and it would be hard to see if it was flowing at that far of a distance. Lindley suggested using dye to see the movement. The video taken by the diver will be reviewed to determine if it is the correct intake pipe.



PERSONNEL REPORTS

SUPERINTENDENT: Bob Dabbs had nothing additional to report at this time.

POLICE CHIEF: Police Chief Dan Schroeder had nothing additional to report at this time.

BUILDING INSPECTOR: Bill Lambert had nothing additional to report at this time.

BILLS TO BE PAID

Bracewell moved, seconded by Lindley to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.

UNFINISHED BUSINESS

REPLACE SEPTIC TANK MAINTENTANCE/POLICE BUILDING

Superintendent Bob Dabbs reported he would need additional funds to install a required drain field with the septic system. Leonard moved to approve the additional funds, seconded by Lindley. Motion carried unanimously 5-0.

UTILITY BATHROOM FOR MAINTENANCE BUILDING

Council thought this item had already been approved, they will readdress at the June meeting.

PICKLE BALL COURT

Giglio reported that he had no response from a possible donor.

NEW BUSINESS

LICENSE AGREEMENT-SKYHI ROAD

The property owner, Ross Kerr, has frontage property on Skyhi and wants to use a public street which is not entirely improved to access his driveway. Leonard reviewed a license agreement drawn up by Village Attorney, Sara Senica, and Leonard moved, seconded by Bracewell for approval. Motion carried unanimously 5-0.

VILLAGE HALL ASSESSMENT

An assessment report was submitted by Abonmarche to Bob Dabbs. Council President Leonard asked Bob to obtain a quote for tuckpointing and the cost of sealant as recommended in the report.

RESOLUTION TO COLLECT DELINQUENT PROPERTY TAXES

O’Halloran moved, seconded by Bracewell to adopt the resolution authorizing the Village to collect delinquent property taxes. The motion carried unanimously 5-0.

ORDINANCE TO REPEAL ORDINANCE NO. 18

Village Attorney recommended that the Council repeal Ordinance No. 18, To Regulate the Operation of any Establishment Licensed to Sell Alcoholic Liquor for Consumption on the Premises, Section 2 of Act 8 of the Public Acts of 1933. Leonard moved, seconded by O’Halloran to to repeal Ordinance No. 18. The motion carried unanimously 5-0.

HEALTH SAVINGS ACCOUNT CONTRIBUTION

Council member Lindley advised the council that in January an amount of money is deposited into a Health Savings Account (HSA) to cover employee deductibles for the year. A new employee will be eligible in July. She questioned whether the yearly amount should be deposited or to pro rate the



amount. Lindley moved, Bracewell seconded to have the HSA amount prorated for July through December, 2018. The motion carried unanimously 5-0.

BULLET PROOF VEST PURCHASE

President Leonard advised the council that Police Chief Dan Schroeder would like to purchase a bullet proof vest for Patrick Myers, the new officer. The cost of the vest is $830.00, Chief Schroeder stated that he has obtained a grant to cover half the cost. President Leonard stated it was okay to purchase the vest.

FOX MEMORIAL GARDEN MAINTENANCE

President Leonard acknowledged the Fox Family for their $500.00 donation to maintain the Memorial Garden.

HALL RENTALS-William Neustadt, July 14, 2018 and Nancy Reinert, December 29, 2018.

Bracewell moved, seconded by O’Halloran to approve the hall rental request from William Neustadt, July 14, 2018 and Nancy Reinert, December 29, 2018. Motion carried unanimously 5-0.

AUDIENCE RECOGNITION

None

CORRESPONDENCE

Peter Hauser-Stop Sign Request

Michael Moore-Stop Sign Request

O’Halloran stated that he spoke with Mr. Moore, he would like a stop sign to be placed at Robin Lane and Erich Lane, he feels that traffic goes too fast on the road and he is concerned about the small children that live there.

Mike & Maggie Sayles- Property Condition

Leonard stated that there has been a letter sent to the property owner of 48111 West McKean Drive in regards to the condition of the property. The owner has until May 25th to clean up the yard and until June 9th to have the garage roof repaired.

TOM SUHS-BRICK COLUMNS ON STATION, ROYAL & CRESCENT

Mr. Suhs is interested in the brick columns on Station, Royal and Crescent Rd. He believes they are of historical value. He would like the Village to create an ordinance that protects them from being removed by residents and preserved. The council asked to address this issue at the next meeting.

ADJOURNMENT

Leonard moved, seconded by O’Halloran to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 9:12 p.m. EST.

Respectfully submitted,



Cheryl Cook

Deputy Clerk


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING


APRIL 18, 2018



CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:33 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.



ADOPT AGENDA

O’Halloran moved, seconded by Giglio to adopt the April 18, 2018 agenda as presented. Motion carried unanimously 5-0.



APPROVE MINUTES

Giglio moved, seconded by O’Halloran to approve the minutes of the Budget Workshop of March 10, 2018 as presented. Motion carried unanimously 5-0. Giglio moved, seconded by Bracewell to approve the minutes of the Regular Council Meeting of March 21, 2018 as presented. Motion carried unanimously 5-0.

PRESENTATIONS/RECOGNITION



RICHARD “EDGE” EDGEWORTH PASSING

Leonard stated that golf course ranger Richard “Edge” Edgeworth recently passed away and will be missed. Edge worked on the golf course for 12 years and was a friend to everyone. The Village extends its condolences to his family.



COMMISSION REPORTS



BUILDING & ZONING: Bracewell had nothing to report.



PARKS & BEACHES: Giglio introduced County Commissioner Ezra Scott who spoke about a recent trip he took to Washington, DC in February with members of the Shoreline Alliance and their attorney to discuss the loss of sands on the beaches south of New Buffalo. They met with the Department of Interior, a representative of Senator Stabenow and the Under Secretary of the Army Corps of Engineers. He said he recently found a Great Lakes Fishery and Eco System Program that grants funds to rebuild aquatic life and is funded by the U.S. Fish and Wildlife. He plans to apply for funds through this program to help replenish the beaches.



Giglio said Donkersloot is bringing in small stone at Royal and once completed, Royal will be open. He stated that Clerk-Treasurer Mary Robertson talked to Village Attorney Sara Senica about fencing around the pier, and the attorney suggested cable type fencing. He suggested having a diagram available at the next Council meeting showing where the Marquette Greenway Bike Trail might be located.



STREETS & WATER: Leonard reported that water is being tested and streets are being patched.



POLICE: Lindley reported that there is a medication drop box in the Clerk’s office with a list of different types of medications and ointments that can be dropped off.


PRO-SHOP & COURSE: O’Halloran reported that April has been dismal compared to last April. The installation of the engraved bricks will begin in two weeks. He hopes to start an online store.



SERVISCAPE REPORT

Clay Putnam reported that the sump pump in the pump house has been replaced due to age. Tree trimming work is complete. He hopes to have the water background study for the next meeting.



PERSONNEL REPORTS

SUPERINTENDENT: Superintendent Bob Dabbs said he will have the feasibility study for the hall at the May meeting.



POLICE CHIEF: Police Chief Dan Schroeder thanked CVS Pharmacy for the donation of the medication box. The shared police scheduling with Michiana is working out very well.



BUILDING INSPECTOR: Bill Lambert reported that there are three new houses going up. He said the Village continues to get calls or letters of complaint regarding a project on Oak and he has contacted the contractor who started the house two years ago and they will get the trusses up within a week.



Lambert reported that the Village has received complaints regarding the Ruffner property on West McKean which is in poor condition. Letters have been sent to her in the past regarding the condition of the property and she has paid the fines and done nothing with the house and garage. He suggested a large fine, or condemning the property if it is not repaired. He will work with Chief Schroeder to prepare a letter regarding the property.



BILLS TO BE PAID

Lindley moved, seconded by Bracewell to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.



UNFINISHED BUSINESS



CHARTER REVISION

Leonard said there will be language on the ballot at the election to allow Village Council members to be compensated for Council meetings that they attend, although if approved, it will only be applicable to Council members going forward. He said the Council agendas keep getting longer and longer and Council members spend more and more time working outside of the meetings.



Giglio moved, seconded by Bracewell to put a proposal on the ballot to amend Section 19 of the Charter to allow for the Council to set compensation for the Planning Commission, Zoning Board of Appeals and other boards. Motion carried unanimously 5-0.



PROPOSAL TO INSPECT WATER INTAKE FOR GOLF COURSE IRRIGATION

O’Halloran said that the Village received quotes to inspect the intake lines at the pump house from Gus Commercial Divers $3,750, a revised quote from Lindahl Marine $3,750 and Northern Divers USA $6,550. Both Lindahl and Gus Commercial Divers were recommended by ServiScape.





O’Halloran said the Council does not have a time frame to get this work done, and needs to make sure that the diving company understands that we need good photos. He does not want them to come back and say the water wasn’t clear and the photos weren’t good. Clay Putnam of ServiScape said he would like to speak with the companies to see if they are willing to come back to take pictures without an additional charge if the weather is not good when they come to do the inspection.



Leonard moved, seconded by Bracewell to appropriate an expenditure of up to $3,750 and to leave it to the discretion of Clay Putnam of ServiScape to contract with either Lindahl Marine or Gus Commercial Divers to inspect the water intake pipe and intake opening and anything else that might be part of that system. Motion carried unanimously 5-0.



REPLACE SEPTIC TANK – MAINENTANCE/POLICE BUILDING

Superintendent Bob Dabbs said he has applied for the septic permit and is waiting for the Berrien County Health Department to come out and tell him what type of tanks to use.



UTILITY BATHROOM FOR MAINTENANCE BUILDING

Bob Dabbs said that Bill lambert will help him with the layout of the additional bathroom at the maintenance building and asked that the subject be added to the May agenda.



PICKLEBALL COURT

O’Halloran said that the Parks and Recreation Committee had a discussion about the pickleball court. He questioned the location of the proposed court and was concerned with balls from the golf course being hit into the area. Giglio and Bracewell will meet to discuss a location.



NEW BUSINESS



ACCEPT PATTY CATTES’ RESIGNATION

Leonard said Officer Patty Cattes has taken another job. The Village will pay a lump sum payment to her for accumulated vacation time with her insurance ending on April 30th. The Council wishes her well. Lindley moved, seconded by Giglio to accept Officer Patty Cattes’ resignation. Motion carried unanimously 5-0.



HIRE FULL-TIME POLICE OFFICER

Lindley said that she and Chief Schroeder interviewed Patrick Myers to replace Officer Cattes. Schroeder said he has worked in police work for 16 years. Lindley said in keeping with the same pay rate as Michiana, he will be paid $19.50 per hour. He will have a 180-day probationary period with benefits after 60 days and insurance starting on July 1st. He will start work on April 25th.



Leonard moved, seconded by O’Halloran to hire Patrick Myers at $19.50 an hour with the same terms and conditions that the other officers had when they joined our department. Motion carried unanimously 5-0.



DEPUTY CLERK PAY RAISE

Leonard said the Deputy Clerk’s probationary period ended on April 1st and Clerk-Treasurer Mary Robertson gives her a good report. Giglio moved, seconded by Bracewell to give Deputy Clerk Cheryl

Cook a $.50 per hour pay raise. Motion carried unanimously 5-0.



DEPUTY CLERK HOLIDAY PAY

Leonard said that when Cheryl Cook was hired, the Council discussed offering paid holidays after her probationary period. She works between 20-25 hours per week and her holiday pay would be based on five hours per day. Giglio moved, seconded by Leonard to include holiday pay for the Deputy Clerk based on five hours per holiday. Motion carried unanimously 5-0.



REFUSE COLLECTION FEES

Leonard stated that the Village pays for the garbage collection, and all of the other communities pass the cost on to their residents. The Village is currently billed at $12.12 per household. Able Disposal only charges for 340 homes when we actually have 443 homes. It makes sense to take the annual cost of approximately $50,000 and divide by 443 houses which reduces the cost from $12.12 per household down to $9.40 per month, but if Able starts charging for all homes, we will have to increase the cost by 30% to $12.12 per month. We don’t expect Able to increase the number of homes, but anything can happen.



Leonard said that passing the cost on to the residents will free up funds for capital improvements, and will help build up the reserves after significant expenses for beach revetment which is not yet complete and street paving, and will help with upcoming projects including the protection of the pump house, a new septic system and replacing the drain from the park to the creek.



Leonard moved, seconded by O’Halloran to start charging $9.40 per month to all residents of the Village starting immediately to cover the cost of garbage collection and to include the charges on the water bills. Motion carried 4-1 with Giglio, Leonard, Lindley and O’Halloran voting aye and Bracewell voting nay.



KRUGGEL LAWTON CPA 3-YEAR PROPOSAL

Leonard said that the Village has worked with Kruggel Lawton on the audits and they’ve done a good job. They submitted a 3-year proposal with no increase over the 3 year period. Bracewell moved, seconded by Leonard to accept a 3-year proposal with Kruggel Lawton to provide accounting services for the next three years at the same rate. Motion carried unanimously 5-0.



ROSE BRICK PAYMENT $1,061

Leonard said at the last meeting the Council inadvertently failed to approve the payment of $1,061 for the order from Rose Bricks with funds coming from the brick program. Leonard moved, seconded by O’Halloran to approve the payment of $1,061 to Rose Brick for blank bricks for the golf brick project. Motion carried unanimously 5-0.



MERRITT ENGINEERING PARK DRAIN PROPOSAL

Leonard moved, seconded by Giglio to approve a proposal from Merritt Midwest Inc. in the amount of $3,500 for the cost of engineering services of $3,500. Motion carried unanimously 5-0.



ABONMARCHE PROPOSAL FOR DESIGN & PERMITTING FOR BEACH ACCESSES

Leonard said the Council received a proposal from Abonmarche for design and permitting for protection of the pump house and for revetment of a drain near the McDonald property at a cost of $17,300. He said Abonmarche is also doing the permitting that the Heakins are paying for on Lake Park and Strauss. At some point, the Village will have to pay for the cost of the rock that will be placed in that area. Lindley said that after they design the project and permit it, the Village will go out for bid for the project.



Leonard moved, seconded by O’Halloran to accept the proposal from Abonmarche in the amount of $17,300

for design and permitting for the pump house and revetment for the drain near the McDonald property. Motion carried unanimously 5-0.



ICE CREAM CABINET PURCHASE

O’Halloran said he would like to purchase a new ice cream dipping cabinet for the pro shop with proceeds from the brick sales. O’Halloran moved, seconded by Bracewell to purchase a Master-Bilt DD-88 Ice Cream Dipping Cabinet from Webstaurant Store at a cost of $4,680.59. Motion carried unanimously 5-0.

The Village received a bid from Zesco for a smaller unit at a cost of $5,635.17.



SOCIAL CLUB CONTRACT

Leonard said this is the usual social club contract, but we have included information regarding music to be the same as that of the regular hall rental contract. He said the Council will waive the outside music requirement for Family Fest. The cost to the Social Club for the rental is $2,000 plus $500 for insurance. Leonard moved, seconded by O’Halloran that the rental agreement as amended be approved for the Grand Beach Social Club. Motion carried unanimously 5-0.



SOCIAL CLUB USE OF VILLAGE GROUNDS FOR FAMILY FEST

Leonard moved, seconded by O’Halloran to approve the Social Club request for the use of the circle and Village grounds for Family Fest on June 30, 2018. Motion carried unanimously 5-0.



SET TERMS FOR PARK & RECREATION COMMITTEE

Giglio said that Mario Ortega of McKenna suggested that the Parks and Recreation Committee meet twice a year, and the committee met earlier and will meet again in October. O’Halloran said they would like to meet at 7:00 p.m. EST prior to the Council meeting. They suggested (2) 2-year terms and (1) 1-year term with the terms effective January 1, 2018 for the Parks and Recreation Committee.



Giglio moved, seconded by Leonard to set the terms for the Parks and Recreation Committee with two members, Amy Hanley and Laurie Roche serving 2-year terms ending December 31, 2019 and one member, Kieran McHugh serving a 3-year term ending December 31, 2020. Motion carried unanimously 5-0.



REVIEW BUDGETS 2018-2019

Leonard said that Mary Robertson made a change to the building inspector fees to be 60% of the permit fees, removed the $4,000 expenditure for the ice cream cabinet and included holiday pay for the Deputy Clerk as suggested by Leonard at the budget workshop. Leonard moved, seconded by Bracewell to approve the changes to the proposed 2018-2019 budgets. Motion carried unanimously 5-0.



HALL RENTAL – MARY KENNY, NOVEMBER 22, 2018

O’Halloran moved, seconded by Lindley to approve the hall rental request from Mary Kenny for November 22, 2018. Motion carried unanimously 5-0.



AUDIENCE RECOGNITION:

None





CORRESPONDENCE:



AMY HANLEY – COYOTE REMOVAL

BARBARA SPENCER – COYOTE REMOVAL

DIANE CARLSON – COYOTE REMOVAL



Leonard said that the Council received additional correspondence regarding coyote removal and at this point and time, the Village is not taking any efforts to remove coyotes. The private property owner is handling trapping animals and the Village will require signage stating that they are trapping. Leonard said under state law; residents have the right to trap them on their own property. The Council can’t regulate what a property owner does on their private property.



Residents Amy Hanley and Dave Krogh addressed the Council concerning the traps that are being used and the possibilities that children, dogs and other animals might be injured.



Lindley said she is concerned that these types of traps might trap a dog. She said that the wildlife has been running around here forever and there is no way to control it.



JOHN DEANER – THANK YOU AND COUNCIL COMPENSATION

Leonard said the Council received a thank you letter from John Deaner.



ADJOURNMENT:

Leonard moved, seconded by Bracewell to adjourn the meeting. Motion carried unanimously 5-0.



With no further business, the meeting was adjourned at 9:48 p.m. EST.



Respectfully Submitted,


Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING



MARCH 21, 2018

CALL TO ORDER
Council president Paul Leonard Jr. called the regular council meeting to order at 7:30 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.

ADOPT AGENDA
O’Halloran moved, seconded by Giglio to adopt the March 21, 2018 agenda as presented. Motion carried unanimously 5-0.

APPROVE MINUTES
Giglio moved, seconded by Bracewell to approve the minutes of the Regular Council Meeting of February 21, 2018 as presented. Motion carried unanimously 5-0.
PRESENTATIONS/RECOGNITION
2016/2017 AUDIT
Brian Hake of Kruggel, Lawton & Company LLC presented the Village’s audit report for fiscal year 2016/2017. Hake said that as in the past years, they have issued a clean opinion which is the highest level they can give. The General Fund ended with a fund balance of $ 861,000 which is a decrease of about $207,000 resulting from transfers out of the General Fund with one for the purpose of paying in full a $135,000 bond in the Water Fund. The Fund Balance as stated in months of expenditures is now 13 months, down from 16 months last year. This is still a relatively healthy and reasonable fund balance.

The Water Fund generated a profit of $184,000 which included the transfer from the General Fund of $135,000. The actual profit is the difference between the two. The Golf Fund ended with a profit of $17,000 which is consistent with last year.

Leonard thanked Hake for his work on the audit and recognized Clerk-Treasurer Mary Robertson for the hard work and excellent record keeping.

Leonard said he recently spoke with Janet Cocciarelli of The Pokagon Fund and was told that the Four Winds Casino has experienced a decrease in revenue of 15% with the opening of the new casino in South Bend which will affect the funds the Village receives from the LRSB and Pokagon Fund.

MARQUETTE GREENWAY UPDATE – MARCY HAMILTON
Marcy Hamilton of the Southwest Michigan Planning Commission updated the Council on the proposed Marquette Greenway Bicycle Trail that will run from Chicago to downtown New Buffalo. Half of the trail has already been built or funded to the Indiana state line, and she is working on getting the 3.8 miles from the Indiana state line into down town New Buffalo. She said they normally like to put in a 10’ wide paved path with 2’ on each side for a total of 14’. She stated planning is going extremely well and community support has been amazing.

There were concerns from Council members regarding the location of the trail at Grand Beach Road and Deer Park, and Hamilton said she will find a way to cross over Grand Beach Road before getting to Deer Park. Council members asked why the trail doesn’t run between US 12 and the railroad tracks and she said it is very difficult to obtain easements from Amtrak, although it might be doable. She said is not as



safe and pretty as riding along Grand Beach Road. She is also concerned with the entrance into Grand
Beach off of Highway 12.

She said funding is going well and she will be applying for grants in April and May. They have a $150,000 commitment from New Buffalo Township and $37,500 commitment from New Buffalo City.
Carolyn Ramsey of the Marquette Greenway support group presented 332 letters of support to the Council which were collected in a little over a week. She talked about the safety issues of riding along US 12, and said that property values have been shown to increase when there is a bike path in the community.

Hamilton will continue to work with the council to find what is pleasing and the safest route. She said this will be an incredible resource for the community.

COMMISSION REPORTS

BUILDING & ZONING: Bracewell had nothing to report.

PARKS & BEACHES: Giglio reported that the waves have taken a toll on a lot of the properties along the lake and even on some of the rock that was recently put in.

STREETS & WATER: Leonard reported that we continue to fill potholes.

POLICE: Lindley reported that we are now sharing scheduling with Michiana and it is going well. She said if you need an officer, call the sheriff’s dispatch number (866-630-7679) and they will get in touch with an officer. If it is an emergency, call 9-1-1.

PRO-SHOP & COURSE: O’Halloran said the course will open April 1 dependent on weather. He said the installation of the engraved bricks will begin during the first week of May.

SERVISCAPE REPORT
Clay Putnam reported that they are prepping the golf course to open on April 1st. They received a second proposal for a diver to inspect the water intake and Peerless Midwest has started their study.

PERSONNEL REPORTS
SUPERINTENDENT & POLICE CHIEF: Superintendent Bob Dabbs and Police Chief Dan Schroeder had nothing additional to add to their written reports.

BUILDING INSPECTOR: Bill Lambert reported that there have been permits issued for two new homes
in Golfmore Estates and one on Station Road.

BILLS TO BE PAID
Bracewell moved, seconded by Lindley to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.

UNFINISHED BUSINESS

CHARTER REVISION
Leonard said that at the last meeting the Council was given information regarding a Charter Revision to
compensate Council members for their work. Bracewell said that for the last three years he has been trying to change the charter so that future Council members will be compensated for all of the time and hard work they put into serving the Village. He said the way the language is written, no one currently on the Council will benefit unless they lose an election and run again. He believes that people that serve on the Council should be compensated. The public will vote on the charter revision at an upcoming election.

BALLOT PROPOSAL LANGUAGE – PER MEETING COMPENSATION
Bracewell moved, seconded by Giglio to accept the language suggested by Attorney Sara Senica with the additional language regarding when compensation begins for Council members and striking the word “salary” and inserting the word “compensation”. Motion carried unanimously 5-0.

REVETMENT/DRAINAGE WORK AT PUMP HOUSE
Leonard said that we will need to put revetment in to protect the pump house and the drain tile and to prevent any further erosion of that dune. Superintendent Bob Dabbs said the pump house is protected with jetties and steel, but neighbors have poured more cement around there and we are getting a lot of water behind the pump house because of that.

Leonard moved, seconded by Bracewell to contact Abonmarche and set in motion the engineering design to protect our pump house and the drainage tile. Once there is a proposal, it can be approved at a subsequent meeting and authorization can be given to them to submit a permit application to the DEQ. Motion carried 5-0. Leonard and Dabbs think that it could cost the Village $75,000.

REVETMENT WORK - LAKE PARK AND STRAUSS
Leonard said there is a 50’ Village access point with no rock protecting it near Lake Park and Strauss. It hasn’t been used in a long time. Water is getting behind the revetment at the Heakin house located next door and they have hired Abonmarche to prepare drawings for them and submit a permit application to the DEQ. The Heakins will have Donkersloot set the rock in the spring and Leonard believes that if the Village purchases the rock, they will pay to have it set like has been done previously along Lake View.

PROPOSAL TO INSPECT WATER INTAKE FOR GOLF COURSE IRRIGATION
O’Halloran said that there is a second proposal for a diver to inspect and take photos of the water intake although he is disappointed with the high cost. The Council has been talking about finding an alternate source of water so that the Village is prepared if something ever happens to the water intake. The Council will also get a report from Peerless Midwest to show where water might be available for a well on the golf course. The next step is to evaluate what it would cost to drill a well and hook up to the current system. This will be added to the April agenda.

NEW BUSINESS

ENGINEERING DESIGN & PERMITTING FOR REVETMENT WORK ON VILLAGE ACCESS & PUMP HOUSE PROTECTION
Discussed earlier in the meeting.


NAME 42 ACRE PARCEL FOR GRANT APPLICATION
Giglio said that at the recent Parks and Recreation Committee meeting there were a few names suggested
for the 42 acre parcel for grant purposes and the name they came up with was the Grand Beach Nature Preserve. Leonard moved, seconded by Bracewell that for grant application purposes, the name of the 42 acres will be the Grand Beach Nature Preserve. Motion carried unanimously 5-0.

RESOLUTION OF SUPPORT FOR GRANT APPLICATION
Leonard said that the Village must submit the grant application to purchase the 42 acres of land by April 1 and one of the requirements is a resolution from the Council. Leonard has tried contacting appraiser Ernie Demba several times because he was to give him an appraisal number prior to this meeting to be used in the resolution for the grant application, but he has not heard from him. As soon as he hears from Mr. Demba, he will send an email out to the Council for information purposes. He suggested filling in the blanks on the resolution once the Council gets the appraisal figure from Demba.

Leonard moved, seconded by Giglio to approve the resolution with the understanding that the amount of matching funds for the resolution and grant application comes from a verbal report from Ernie Demba and to include $150,500 Committed Cash Donations to come from interested participant residents and the remaining $650,000 to come from Village funds. Motion carried unanimously 5-0.

Sheila McGinnis gave a letter to Leonard that stated that she has $150,500 in committed funds to be used towards the matching funds. McGinnis will update the Council as she continues to raise funds.

ACCEPT GEORGE KEELER’S RESIGNATION
Lindley moved, seconded by Leonard to accept Officer George Keeler’s retirement as of March 16, 2018 with many thanks for his service over the years. Motion carried unanimously 5-0.

POLICE OFFICER WAGES
Lindley said that Michiana set their part-time officer wages at $17.50 per hour, so she would like to set our part-time officers at the same pay rate. Lindley moved, seconded by Leonard to increase all part-time police officer wages to $17.50 per hour effective March 29, 2018. Motion carried unanimously 5-0.

POLICE RADIOS
Police Chief Dan Schroeder said that at the recent budget meeting, he asked the Council to put in a line item to set funds aside to replace the 800 MHz radios that are now 16 years old. Parts are no longer available for them, and now that the officers will be patrolling in Michiana they will need dual band radios to be in contact with departments in LaPorte County in addition to Berrien County. The most recent bid is approximately $5,000 per radio and the police department needs three portables and three mobiles.

Lindley moved, seconded by Bracewell to purchase three portable police radios from Telerad at a cost of $15,904.50. Motion carried unanimously 5-0.

BRICK INSTALLATION BIDS
O’Halloran said that we will be getting our blank bricks for the brick project from Rose Brick and will be buying the engraved bricks from Bricks R Us, and are looking at bids for installation of the bricks.


O’Halloran moved, seconded by Giglio to approve a bid from ServiScape in the amount of $3,100 for
installation of the bricks. Motion carried unanimously 5-0. Lindley thanked O’Halloran for hard work and
good ideas for improvements to the pro shop to be done with the funds that were raised.

Other bids were received from Beachside Gardens at $3,200 and New Frontier Landscaping at $3,936.

APPROPRIATE FUNDS FROM BRICK FUNDS
Funds will be paid for from the $19,000 funds raised from the sale of engraved bricks.

PURCHASE SECOND IPAD AND SOFTWARE SERVICE FOR PRO SHOP
O’Halloran moved, seconded by Leonard to purchase a second iPad for the NCR Silver software for the pro shop with the cost not to exceed $500. Motion carried unanimously 5-0.

FEASIBILITY STUDY FOR VILLAGE HALL
Leonard said that there are serious issues outside of the clubhouse with concrete falling apart from the upper deck. We have to figure out a way to protect the cement from the freeze/frost cycle on the upper deck. The water from the deck flows towards the building instead of away from the building. Bob Dabbs has talked to three architects about the problem and has received information from architect Bill McCollum, with different options included. His pricing will depend on which option the Council decides on. Architects have suggested a structural engineer look at it. Leonard suggested the Council take home the information from McCollum and study it and decide what options they want to do at the April meeting.

REPLACE SEPTIC TANK – MAINENTANCE/POLICE BUILDING
Bob Dabbs told the Council that the septic tank located near the maintenance building needs to be replaced, and he needs to apply for a permit with Berrien County Health Department who will design the system. This will be added to the April agenda.

UTILITY BATHROOM FOR MAINTENANCE BUILDING
Dabbs explained that they want to install a bathroom with a utility sink and toilet. ServiScape will provide part of the funding for the estimated $2,500 bathroom. This will be discussed in April.

ENGINEERING AND PERMITS FOR DRAIN PROJECT
Dabbs told the Council that he received three bids to move the drain that runs from the park onto private property with the low bid at $36,000 plus the cost of road paving. The Village cannot move the drain without a permit from the DEQ since moving it will disturb the creek. He contacted Merritt Engineering and they said it will cost $3,000 to $4,000 to prepare the design drawings, prepare the permit application and pay the fees.

Leonard moved, seconded by O’Halloran to hire Merritt Engineering to do engineering and permitting for the drain project. Motion carried unanimously 5-0.

PROPERTY, LIABILITY & AUTO INSURANCE
Leonard moved, seconded by Giglio to approve the property, liability and auto insurance proposal for the Village as presented. Motion carried unanimously 5-0.


REMOVAL OF COYOTES
Leonard said the Clerk has received complaints concerning coyotes in the Village, with one homeowner’s small dog taken from their yard by a coyote. He said several years ago while walking his dog on Deer Park,
three coyotes came out of the bushes and tracked him and his large dog. An audience member said when there was deep snow, there were at least 12 coyotes in the road in front of Subway in New Buffalo.

Leonard suggested homeowners keep their properties clean without leaving food out to attract them. A resident said that she has noticed fruits and vegetables in the area of the preserve that were probably left for deer, but this food attracts the animals that the coyotes feed on. She said that it is not wise to bait them, because that will bring in more from other areas. Leonard said it is open season in the State of Michigan and property owners are allowed to trap and kill the coyotes although shooting is not allowed in the Village by ordinance. Residents should consider clearing brush from their property so that they don’t have a place to hide. If you have small animals, keep a close eye on them. If a homeowner feels it necessary because of a threat or damage to their property, they can hire someone to put a trap on their private property. Leonard said the coyotes have become more urbanized and if it gets to a point where they don’t respect our boundaries, we are going to have to do something about it because we have to protect the small children and pets.

PICKLEBALL COURT
Leonard said there are many people in the Village that play pickleball and the council was thinking about putting a pickleball court next to the tennis court. He said there could be a GoFund Me campaign so that people who are interested in putting in a court can help fund it. Another alternative would be to use some of the funds that have been set aside for beach stairs since we don’t have any beaches this year. Bob Dabbs received a bid from Arnt Asphalt to install a pickleball court with a fence at a cost of $22,620. Giglio said he will talk to someone that he thinks is willing to donate funds toward the pickleball court.

AUDIENCE RECOGNITION:
Village employee Dale Powell suggested that carrying a CO2 air horn might help if approached by coyotes because they do not like the noise.

CORRESPONDENCE:
JACK STEWART - BEACH ACCESSES
Jack Stewart sent a letter asking the Village to do what they can to protect the beach accesses where there is beach. The council assured him that the Village will take care of them before the summer season.

ADJOURNMENT:
Leonard moved, seconded by O’Halloran to adjourn the meeting. Motion carried unanimously 5-0.

With no further business, the meeting was adjourned at 10:00 p.m. EST.

Respectfully Submitted,



Mary J. Robertson
Clerk-Treasurer


TOP OF PAGE


PDF Icon
  BUDGET WORK SESSION



MARCH 10, 2018

The Village Council for the Village of Grand Beach held a Work Session on Saturday, March 10, 2018. The Work Session was called to order at 9:15 a.m. EST by Council President Paul Leonard in the Council Meeting Room at 48200 Perkins Blvd., Grand Beach, Michigan 49117 to discuss the November 1, 2018 – October 31, 2019 Fiscal Year Budget.

Present in addition to Paul Leonard were council members Frank Giglio, Deborah Lindley and Blake O’Halloran and staff members Superintendent Robert Dabbs, Clerk-Treasurer Mary Robertson and Police Chief Dan Schroeder. James Bracewell was not in attendance. There were no members of the public present.

NEW BUSINESS
The draft budgets for fiscal year 2018/2019 were discussed.

General Fund: After much discussion about necessary repairs to the building, septic tank, and moving a drain located on private property, there was a change to the General Fund budget to include setting aside $5,000 in Capital Projects towards the purchase of new police radios. The General Fund ended up with revenue over expenditures of $37,813. The reduction of a police officer who retired and was not replaced was the reason that the budget showed revenue over expenses for the year. The budget includes transfers to Capital Projects in the amount of $94,400 for future purchases of equipment and capital improvements.

Water Fund: There was discussion regarding future needs in the water fund. When discussing water revenues, O’Halloran suggested increasing the proposed water revenues - residential to be more in line with water revenues - residential of 2016/2017. Water sales revenue was increased by $30,000 to $350,000. The budget includes setting money aside to paint the inside of the water tower, move water lines, and purchase new water meters. The budget shows a deficit of $58,374 for 2018/2019.

Golf Fund: Blake O’Halloran talked about the need to do tree trimming on the golf course and Clerk-Treasurer Mary Robertson noted that there was money in the Village’s budget and also ServiScape’s budget for tree trimming. O’Halloran discussed the need to purchase a used rental cart at $3,000 and said that it will pay for itself in 2 ½ years. He would like to purchase a new ice cream cabinet at an estimated cost of $4,000 from the proceeds of the brick sales. The $4,000 expense was removed from the equipment purchase line leaving revenue over expenditures at $848.

Local & Major Street Funds: There was discussion regarding paving, and there are no plans for street paving in the 2018/2019 budget. The Local Street Fund shows revenue over expenditures of $3,169 with no changes made to the proposed budget. The Major Street Fund shows revenue over expenses of $7,965 for the budget year.

Building Inspection Fund: With no changes to the proposed budget, it shows a deficit of $10,600.

With no further business, the work session was adjourned at 12:50 p.m. EST.

Respectfully Submitted,

Mary J. Robertson
Clerk-Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING




FEBRUARY 21, 2018



CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:30 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio and Deborah Lindley. Blake O’Halloran arrived at the meeting at 8:04 PM EST.



ADOPT AGENDA

Bracewell moved, seconded by Lindley to adopt the February 21, 2018 agenda as presented. Motion carried unanimously 4-0.



APPROVE MINUTES

Giglio moved, seconded by Bracewell to approve the minutes of the Regular Council Meeting of January 17, 2018 as presented. Motion carried unanimously 4-0.

PRESENTATIONS/RECOGNITION

None



COMMISSION REPORTS



BUILDING & ZONING: Bracewell reported that the project on Oak Street is underway after almost two years.



PARKS & BEACHES: Giglio reported that there is still a lot of ice up against lakefront property. He said steel sheets near the pier are starting to surface and we might need to cover them in the summer. Since there is not going to be any beach this year, he suggests putting fence around the pier so people can sit on the pier and look at the lake, boats and Chicago. This idea will be discussed at the budget meeting.



STREETS & WATER: Leonard reported that potholes continue to be filled.



POLICE: Lindley reported that the Council has received a letter of resignation from Officer George Keeler effective March 16, 2018.



PRO-SHOP & COURSE: O’Halloran was not in attendance for his report.



SERVISCAPE REPORT

Clay Putnam was not in attendance.



PERSONNEL REPORTS

SUPERINTENDENT: In addition to his written report, Superintendent Bob Dabbs said they are pumping water out of the park, and he thinks the drain pipe is beginning to plug up again in the resident’s yard across from the park. A 42” concrete pipe that drains water under Crescent Road has broken and shifted and will cause the road to start shifting. They plan to replace a drywell at Holiday Hills and Maple Street in the next week or two and then replace a drywell on Lake View.



POLICE CHIEF: In addition to his written report, Police Chief Dan Schroeder said the new squad car should be here in the middle of March. The officers are set to begin patrolling in Grand Beach and Michiana on March 1.



BUILDING INSPECTOR: Bill Lambert was not in attendance.



BILLS TO BE PAID

Giglio moved, seconded by Bracewell to approve the payment of the bills with the written additions as presented. Motion carried unanimously 4-0.



UNFINISHED BUSINESS



CHARTER REVISION

Leonard said that the Charter Revision was put on the agenda under unfinished business to try and revise the charter to allow for compensation to Council members.



GEORGE KEELER RETIREMENT

Lindley said that there is going to be a retirement party that is open to the public for Officer George Keeler at the Hall on Friday, March 2nd from 1:00 - 3:00 EST.



NEW BUSINESS



BALLOT PROPOSAL LANGUAGE – PER MEETING COMPENSATION

Leonard said that Attorney Sara Senica provided language for a charter revision to allow Council members to be compensated for time spent outside of the meeting and at the meetings. She provided Clerk-Treasurer Mary Robertson with additional language for the Council to review and discuss at the March meeting.



RESOLUTION TO ADD STREETS TO ACT 51 MAP

Leonard moved, seconded by Lindley to adopt Resolution No. 2018-01 to add streets to the ACT 51 map as presented. Motion carried unanimously 4-0.



CHANGE PORTION OF PERKINS, GRAND BEACH ROAD AND ENTIRE GOLFVIEW FROM LOCAL STREET TO MAJOR STREET DESIGNATION FOR ACT 51

Leonard explained that the Village needs to submit paperwork to the State of Michigan in order to change portions of Perkins, Grand Beach Road and the all of Golfview from local to major street designation for ACT 51. These are the only thoroughfares connecting the south end to the north end of the Village.



FENCE AT WATER TOWER – BID

Leonard moved, seconded by Bracewell to approve a bid dated February 9, 2018 of $2,132 to Fence Masters to replace the fence around the water tower. Motion carried unanimously 4-0. Other bids were received from Action Fence $5,182 and Arrow Fence & Gate $2,645.



REVETMENT/DRAINAGE WORK AT PUMP HOUSE

Leonard told the Council that he and Superintendent Bob Dabbs recently looked at damage done around the pump house. He stated that in the last year or so, the Village put rock in to protect the drainage near the McDonald property and all of that rock is now gone. The sloped ramp that went down from the road to be used as a staging area has now been washed away and there is a 12’ - 15’ cliff there. He is afraid the road will be compromised and the erosion could get behind the pump house. He and Dabbs came to the conclusion that the area will need armor rock to protect it. He asked council members to take a walk down



there and look at it because if nothing is done there will be much bigger problems down the road. The pump house and the underground piping system that is used for the irrigation on the golf course needs to protected. The Council will discuss this at the March meeting.



REVETMENT WORK – LAKE PARK AND STRAUSS

Leonard said that the Heakin property at Lake Park and Strauss which is part of the critical dune has suffered because the water is going behind their revetment and causing erosion. The 50’ of property located south of the Heakin family is owned by the Village, but has not been improved. Donkersloot is going to work on the Heakin property once the ice shelf is gone and Leonard thinks that when Donkersloot is doing the work there, the Village should consider having work done on the Village property to protect the dune. The family has talked with Leonard because in order to make this work on their property, the rock will need to be extended across the Village property. He hopes to work out a deal with them similar to what was done recently along Lake View with the Village paying for rock to be placed on the Village property and the Heakin family paying for other costs. The Council will discuss this at the March meeting.



DRIVING RANGE LEASE

Bracewell moved, seconded by Lindley to approve the Driving Range Lease as presented. Bracewell extended a thank you on behalf of the Village to Grand Beach Land Development for their generosity in leasing the range to the Village for $1.00 per year for many years. Motion carried unanimously 4-0.



O’Halloran arrived at the meeting at 8:04 p.m. EST.



GOLF CART PARKING STICKER FEES

O’Halloran said that the Village did not raise cart fees last year, and this year ServiScape is proposing a 3% increase in their services so he would like to add $5 to the fees across the board. He has checked around with other communities and the $230 fee to use the cart on the streets and golf course is very low. He

thinks by increasing the cart parking sticker fees and the golf fees as proposed , the 3% increase from ServiScape can be covered.



O’Halloran moved, seconded by Giglio to increase the price of golf cart sticker fees as presented. Motion carried 3-2 with Giglio, Leonard and O’Halloran voting aye and Bracewell and Lindley voting nay.



GOLF FEES

O’Halloran suggested raising the golf fees by $1.00 for juniors 14-21 to $9.50 and children 6-13 to $6.00. He suggested raising the junior 14-21 pass to $90, children 6-13 season pass to $75 and children family pass – three children (maximum) 6-13 years old to $130.



O’Halloran moved, seconded by Leonard to approve the 2018 golf fees as presented. Motion carried 4-1 with Giglio, Leonard, Lindley and O’Halloran voting aye and Bracewell voting nay.



“NCR SILVER” SOFTWARE FEE AND HARDWARE PURCHASE - PRO SHOP

O’Halloran said the computer system we currently use in the pro shop is old, and there are many things that we can’t do with the system. He recently met with Clerk-Treasurer Mary Robertson and a Horizon Bank representative to learn about the NCR Silver point of sale system which will allow the Village to track inventory in and out, put discounts in the system, use gift cards and send emails to those in the data base.



The cost of the NCR Silver software is $60 per month, and is only charged during the months when it is in use. The Village will need to purchase an iPad to use the system which will be a lot more user friendly. O’Halloran moved, seconded by Leonard to purchase the NCR Silver point of sale system for the pro shop and to purchase an iPad at a cost not to exceed $550. Motion carried unanimously 5-0.



PROPOSAL TO INSPECT WATER INTAKE FOR GOLF COURSE IRRIGATION

O’Halloran said that since the Council has been talking about water for the golf course and erosion at the beach; what was a discussion in the past is now turning into a major concern. He is very concerned about what is going to happen this year. We are expecting 10 days above freezing and the ice shelf is going to be going away. If the water starts swirling around behind the pump house, we are going to have some serious issues. The Village does not currently have an alternative source of water for irrigating the golf course, so if something happens to the water source, we should have an alternative for the future. Bracewell said the previous alternative plan was aggressive maintenance of the pumps to keep them from breaking down.



O’Halloran said there are two bids regarding the water source. One is a bid to hire a diver to go down and find out what is going on with the intake and if lines are covered with sand, we are fine. The other is from Peerless Midwest to do a background study for developing groundwater as an irrigation supply for the golf course.



Leonard said the pump house is a critical part of the infrastructure and the Village has to protect it because the golf course is one of the jewels of the Village. O’Halloran suggested waiting until the March meeting to get more bids to inspect the water intake.



PROPOSAL FOR BACKGROUND STUDY FOR DEVELOPING GROUNDWATER AS AN IRRIGATION SUPPLY FOR GOLF COURSE

O’Halloran moved, seconded by Leonard to approve the bid from Peerless Midwest at a cost of $3,500 for a background study for developing groundwater as an irrigation supply for the golf course. Motion carried unanimously 5-0.



HALL RENTAL – FRANK DOLAN, DATE CHANGE FROM MAY 12 TO JUNE 2, 2018 APPROVED BY SOCIAL CLUB

Leonard moved, seconded by Lindley to approve the date change for a hall rental for Frank Dolan from May 12, 2018 to June 2, 2018. Motion carried unanimously 4-0. Motion was approved prior to O’Halloran’s arrival at the meeting.



Leonard moved, seconded by Bracewell to approve the Grand Beach Hall contract which includes language to allow people to donate the $100 security deposit back to the Village. Motion carried unanimously 4-0. Motion was approved prior to O’Halloran’s arrival at the meeting.



AUDIENCE RECOGNITION:

None



CORRESPONDENCE:

None




ADJOURNMENT:



O’Halloran moved, seconded by Bracewell to adjourn the meeting. Motion carried unanimously 5-0.



With no further business, the meeting was adjourned at 8:40 p.m. EST.



Respectfully Submitted,


Mary J. Robertson

Clerk-Treasurer


TOP OF PAGE


PDF Icon
  REGULAR COUNCIL MEETING




JANUARY 17, 2018



CALL TO ORDER

Council president Paul Leonard Jr. called the regular council meeting to order at 7:30 p.m. EST. Present in addition to Leonard were James Bracewell, Frank Giglio, Deborah Lindley and Blake O’Halloran.



ADOPT AGENDA

Bracewell moved, seconded by O’Halloran to adopt the January 17, 2018 agenda as presented. Motion carried unanimously 5-0.



APPROVE MINUTES

O’Halloran moved, seconded by Bracewell to approve the minutes of the Regular Council Meeting of December 20, 2017 as presented. Motion carried unanimously 5-0.

PRESENTATIONS/RECOGNITION

None



COMMISSION REPORTS

BUILDING & ZONING, PARKS & BEACHES: Bracewell and Giglio had nothing to report.



STREETS & WATER: Leonard said the Village has been doing a lot of plowing and streets are in good shape.



POLICE: Lindley said the Police Chief just gave her a copy of what Michiana is doing with the logo on their police cars so that they show that they are serving Michiana and Grand Beach. Leonard thinks it is a good idea to keep our identity on our cars to distinguish our vehicle from theirs. Lindley said as we continue with the sharing of services, this is the type of thing that will need to be discussed.



PRO-SHOP & COURSE: O’Halloran said that he will be meeting with Karen Poff of Horizon Bank to discuss a new software system for the Pro Shop to be used with iPads to be more user friendly and the system will give a lot more flexibility with inventory and price changes.



SERVISCAPE REPORT

Clay Putnam told the Council that they will begin reconditioning tees and greens supplies and are seeking bids for materials and supplies for 2018. There has been minor discussion about the intake line in the lake. They would like to get an idea of the current condition of the pump’s intake line by sending a diver down to examine it and hope to get an idea of how long the system will last. Once they know how long it might last, they will identify other sources of water for irrigating the golf course such as wells or purchasing municipal water and the associated costs.



PERSONNEL REPORTS



SUPERINTENDENT: In addition to his written report, Superintendent Bob Dabbs said that all of the snow plowing equipment is working well. The Council told him that they appreciate the great snow plowing that has been done, especially over the holidays when the plowing took employees away from their families.



POLICE CHIEF: Police Chief Dan Schroeder had nothing to add to his written report.







BUILDING INSPECTOR: Bill Lambert said the house that is under construction on Oak will continue soon as they have hired a contractor to do the framing. All four houses under construction are coming along well.



BILLS TO BE PAID

O’Halloran moved, seconded by Leonard to approve the payment of the bills with the written additions as presented. Motion carried unanimously 5-0.



UNFINISHED BUSINESS



TREE REMOVAL AND REPLACEMENT ORDINANCE

Leonard said that he thinks the sample ordinance that was discussed last month is overkill. O’Halloran said it is difficult, but he would like to see as many trees kept on the property as possible when someone is building, but he doesn’t know how to regulate it. Leonard wondered how involved the Village government should be in regulating something that should be up to the property owner. He said a better way to address this might be to have something in writing in our ordinances about tree preservation. Bracewell said that the trees that were removed that caused concern to some people were removed to make room for construction. O’Halloran said we should push to have people maintain their trees and as building permits come up, keep an eye on them to make sure they aren’t taking down trees unnecessarily.



NEW BUSINESS



APPROVAL OF COMBINED GRAND BEACH/MICHIANA POLICE SCHEDULING

Lindley explained that the Council previously voted to continue to explore combining services with Michiana and to evaluate how it is working in February, but the shared schedule will actually begin in March.



Lindley moved, seconded by Bracewell to approve the combined Grand Beach/Michiana services police scheduling with Michiana. Motion carried unanimously 5-0.



GEORGE KEELER RETIREMENT

Lindley said that we need to have policies in place and we have sent our employee handbook to Attorney Sara Senica for her advice. Lindley said we don’t have anything in writing from Officer Keeler who was set to retire at the end of February, but now wants to retire at the end of February and use his vacation hours of approximately six weeks while remaining on the Village health insurance for two months at a cost of $1,882 per month.



Lindley said our attorney and insurance agent have both said that this is not a good precedent to set because if you do it this time, you have to do it for everybody. Lindley would recommend that the Council accept his February 28th retirement date and pay out his vacation time. Leonard said that is what most employers do; they pay out their vacation and sick pay and they are retired and the employer’s exposure to any liability comes to an end.



Bracewell suggested looking into the vacation day carry over and said that he believes in most corporations, you retire on a certain date and you receive a package with any hospitalization that you might have due to you. If you don’t use sick and personal days, you lose them.





Bracewell said his last day would be February 28 and he would be given a check for the remainder of his vacation days. Leonard said it would be helpful if Lindley as Police Commissioner write a letter stating that the letter is confirming that he is retiring on February 28.



O’Halloran wants to see a policy that spells out benefits, but does not want to take anything away from the employees. He said the policy will be used for all employees, and not just for one or two. Lindley said she will sit down with Robertson and talk to other people to see what their policies are.



Leonard moved, seconded by O’Halloran to spend up to $300 for refreshments for an event open to the public at Village Hall. Motion carried unanimously 5-0.



LETTER OF SUPPORT OF NEW BUFFALO TOWNSHIP GRANT PROPOSAL TO THE POKAGON FUND FOR HYDRAULIC STUDY & GIS MAPPING

Leonard said that a group of local communities are working to put together a study and a GIS map which will help identify the location of all of the water lines in these communities.



Leonard moved, seconded by O’Halloran to approve a letter of support of a New Buffalo Township grant proposal to The Pokagon Fund for a hydraulic study and GIS mapping. Motion carried unanimously 5-0.



AMEND ZONING MAP

Leonard said the Planning Commission is recommending a change to the Zoning Map for 10 lots located on Station Road from Low Density Residential (LDR) to Medium Density Residential (MDR) which will allow for less restrictive setbacks, smaller square footage and more narrow lots.



The Planning Commission approved all of this and his understanding is that those 10 lots should have been zoned Medium Density Residential in the first place There was no opposition at the Planning Commission meeting and no opposition at tonight’s meeting.



Leonard said that the Zoning Ordinance requires “Findings of Fact” when amending the Zoning Ordinance. The facts to be considered are:



A. Whether the requested zoning change is justified by a change in conditions or the original ordinance was adopted by an error. Leonard believes that the original ordinance didn’t take into adequate consideration the character of these lots, and they should have been zoned Medium Density instead of Low Density Residential.

B. Possible precedent and effects if approved. Leonard doesn’t see any adverse impact on Village ordinances, the character of the Village, Village traffic or property values and he does not see any negative effect from changing the zoning.

C. The availability of public services if approved. Leonard said that public services are just as available then as they are now.

D. Effect on Village policies if approved. Leonard said the plan sets out clearly what is required for Medium Density and it brings those lots into conformance.

E. Consequences to the Master Plan if approved. Leonard said if anything, it brings that section into better conformity with the Master Plan.





F. Whether the health, safety, welfare is furthered by the approval. Leonard doesn’t see any negative effects and if anything, it will eliminate any arguments between neighbors on what they can and cannot do.



Leonard moved, seconded by Bracewell to adopt these as “Findings of Fact” of the Council. Motion carried unanimously 5-0.



ORDINANCE TO AMEND ZONING ORDINANCE

Leonard moved, seconded by O’Halloran to adopt ordinance number 2018-93 to amend the Zoning Ordinance to change the zoning from Low Density Residential to Medium Density Residential for lots 1 (46320 Station Rd.), 2 (46318 Station Rd.), 3 (46316 Station Road) and 4 (46314 Station Rd.) of Block 11 and lots 1 (46312 Station Rd.), 2 (46310 Station Rd.), 3, 4, 5 and 6 of Block 12, Michigan Shores Country Club Estates subdivision. Motion carried unanimously 5-0.



CHARTER REVISION

Clerk-Treasurer Mary Robertson said she had a discussion with Village Attorney Sara Senica regarding an amendment to the charter to allow for compensation to the Council. Senica said we need to revise the Charter which will take 1-1 1/2 years to complete. It is up to the Council on whether they want to wait for a full revision or put the one amendment on the ballot for the General Election. The Council previously tried to place four charter amendments on the ballot, but was told by the Attorney General that they would have to do a charter revision because the charter needed to be revised. The language for the amendment needs to be submitted to the Attorney General and Berrien County for their approval. The Council directed Robertson to speak with Attorney Senica to get the language ready for the February meeting so the Council can review.



AUDIENCE RECOGNITION

None



CORRESPONDENCE

MR. & MRS. HANG – THANK YOU

Leonard said the Council received a thank you note from Mr. & Mrs. Hang in regards to the use of the hall and surrounding grounds for their wedding.



ADJOURNMENT

Bracewell moved, seconded by Leonard to adjourn. Motion carried unanimously 5-0.



With no further business, the meeting was adjourned at 8:32 p.m. EST.



Respectfully Submitted,


Mary J. Robertson



TOP OF PAGE